6-RFP 551406 Attachment A - Respondent Questionnaire.pdf

City of Detroit Office of Contracting and Procurement (OCP)

RFP#551406_ Fuel Site Inspection & Repair Services

Revised 9/8/2026

Attachment A – Respondent Questionnaire

PART 1 – RESPONDENT EXPERIENCE / ORGANIZATION

1. Respondent’s Contact Information

Complete the following table for your Sole Point of Contact During RFP Process.

Single Point of Contact for RFP Respondent Response

a. Name

b. Title

c. Address

d. E-mail

e. Phone Number

Complete the following table for your firm’s Partner and or Manager(s) that will be in charge of this project if awarded.

Partner and or Manager Contact Details Respondent Response

a. Name

b. Title

c. Address

d. E-mail

e. Phone Number

2. Respondent Background Information

Complete this table with your background information. Proposals by a partnership or joint venture shall list the full names and addresses of all parties to the joint venture by completing this table for all parties.

Respondent Response

a. Full legal business name.

b. Full legal business address of the firm’s principal place of business and, if different, the location of the place of performance of the contract.

c. Business entity designation, e.g., sole proprietor, Inc., LLC, or

LLP.

d. Current tax status and Federal Employer Identification

Number (FEIN) (if applicable).

e. State company was formed in.

f. Company phone number.

g. Website address (if applicable).

h. Number of years in business.

i. Average number of employees during each of the last three (3) years.

j. Number of Detroit residents employed currently

Respondent Response

k. Total number that would be working on this project, if awarded.

l. Number of Detroit residents that would be working on this project, if awarded.

m. Number of new hires projected, if awarded.

n. Would you be willing to sign a Priority Hire Agreement with

Detroit at Work to prioritize hiring Detroit residents for this project (see sample agreement in Public Files)?

___Yes

___No

___Not Applicable

a. If yes, what specific credentials/training would be provided to new hires

o. Does your company have experience working with the City of

Detroit? If so, please list the contracts you hold or have held with the City of Detroit for the last 5 years.

p. Identify any claims or lawsuits that have been brought against your organization as a result of any services provided within the last ten (10) years.

q. Identify any projects in which your contract was terminated for any reason.

q. Disclose the full legal names of any individuals or entities with any personal or financial interest in your company or any proposed subcontractors or suppliers who are currently or have ever been debarred or suspended by the City of Detroit, any Federal Agency, any State Agency or any sub-state public entity.

r. Disclose whether your proposed solution involves the use of

Artificial Intelligence, or will within the next five (5) years.

___Yes (If yes, the respondent shall be required to complete the City’s AI

Factsheet as a condition of award.)

___No https://app.smartsheet.com/b/form/ce9622cae7d0401092739f338b1d6b98 https://app.smartsheet.com/b/form/ce9622cae7d0401092739f338b1d6b98

3. Prior Experience (Respondent)

List at least three (3) professional references who can attest to your relevant experiences from the last five

(5) years supporting your ability to successfully manage a contract of similar size and scope for the work described in this RFP, by completing the table(s) below.

Client Reference Form #1

a. Name of Client Reference (Company

Name)

b. Project Name/Title

c. Client Location

d. Client Contact Person Name

e. Client Contact Person Title

f. Client Contact Person Phone Number

g. Client Contact Person E-mail Address

h. Dates of Service (mm/yy – mm/yy)

i. Description of Services Provided, including how the services are similar in size and scope to the RFP requirements

j. Identify your key personnel that worked on this project

Client Reference Form #2

d. Client Contact Person Name

e. Client Contact Person Title

f. Client Contact Person Phone Number

g. Client Contact Person E-mail Address

h. Dates of Service (mm/yy – mm/yy)

i. Description of Services Provided, Identify your key personnel that worked on

Client Reference Form #3

d. Client Contact Person Name

e. Client Contact Person Title

f. Client Contact Person Phone Number

g. Client Contact Person E-mail Address

h. Dates of Service (mm/yy – mm/yy)

i. Description of Services Provided, Identify your key personnel that worked on

4. Respondent’s Subcontractor(s) Prior Experience (if applicable)

Question Respondent Response

a. Do you intend to utilize any subcontractors?

If yes, provide their legal business name and address, and a description of the goods/services they will supply. Also complete the Subcontractor Reference

Form provided below for each subcontractor.

b. Has Respondent ensured proposed subcontractor(s) are not on the City of

Detroit’s list of debarred and suspended suppliers?

No debarred contractor is eligible to serve as a subcontractor or as a goods, services or materials supplier for any contract.

https://detroitmi.gov/government/office-inspector-general/debarment-information

c. Subcontractor’s Legal Business Name

d. Subcontractor’s Business Address

e. Description of goods/services to be provided by the Subcontractor

f. Percentage of work to be completed by

Subcontractor

g. Number of Similar Projects the

Respondent and Subcontractor have completed together

h. Description of Similar Projects the

Respondent and Subcontractor have completed together https://detroitmi.gov/government/office-inspector-general/debarment-information https://detroitmi.gov/government/office-inspector-general/debarment-information

If applicable, describe below at least one (1) relevant experience from the last five (5) years supporting your subcontractor’s ability to successfully perform similar work as set forth in your company’s proposal.

Subcontract’s Client Reference Form

a. Name of Client Reference

(Company Name)

d. Client Contact Person Name

e. Client Contact Person Title

f. Client Contact Person Phone Number

g. Client Contact Person E-mail Address

h. Dates of Service (mm/yy – mm/yy)

i. Description of Services Provided,

j. Identify your key personnel that worked on this project

PART 2 – RESPONDENT CAPACITY

5. Respondent Capacity and Staffing

The Respondent must submit documentation indicating their capacity to perform the variety of services described in this RFP. Documentation should indicate, at a minimum, the following:

a. Respondent shall provide an organization chart indicating the key personnel who will provide services resulting from this RFP.

b. Respondent shall provide a resume for each of the key personnel who will provide services resulting from this RFP.

c. Respondent shall indicate the quantity of employees that can be dedicated these services.

d. Respondent shall indicate the experience and of listed employees.

Attachment A – Respondent Questionnaire