Frozen Fish (FAU25-89-85)

The State of California Department of General Services is seeking a statewide mandatory contract for frozen fish products to supply multiple state institutions, including the California Department of Corrections and Rehabilitation (CDCR), Department of State Hospitals (DSH), California Highway Patrol (CHP), and Veterans' Homes. The procurement covers three specific frozen fish products: Fish Stick Whitefish (Breaded & Pre-Cooked 1 oz.), Whitefish Breaded & Pre-Cooked IQF 4 oz. portion, and Whitefish Batter-Dipped & Pre-Cooked IQF 4 oz. portion, with a total estimated annual usage of 326,426 pounds. Bidders must provide comprehensive documentation including product literature, nutrition facts, manufacturer agreements, and food safety certifications, with strict quality assurance requirements mandating that products be processed within six months of delivery and transported in refrigerated trucks maintaining 0 degrees Fahrenheit. The contract will be awarded on an "All or None" basis to the responsive and responsible bidder with the lowest cost, with bids due by May 6, 2025, at 2:00 PM PT. Delivery will cover Northern and Southern California institutions with varying delivery frequencies from weekly to quarterly, and suppliers must obtain official inspection certificates from the U.S. Department of Commerce Seafood Inspection Branch.

The solicitation incorporates socioeconomic programs with Disabled Veteran Business Enterprise (DVBE) and Small Business preferences, though there is no minimum DVBE participation requirement. Bidders must disclose their small business status, distribution plans, and Cal Card acceptance, with additional voluntary disclosures available for California-grown, Kosher, and Halal certifications. The contract term is two years with two potential one-year extension options, with an anticipated first-year spend of $961,641.14. Suppliers must be registered with the California Secretary of State and possess a Retailer's Seller Permit, and all companies involved in food distribution must provide comprehensive food safety information, including California Department of Public Health registration details. Prospective vendors must also address potential use of Generative AI in contract deliverables and disclose any risks associated with AI implementation. For out-of-state companies, additional documentation about recent food safety inspections will be required, and all suppliers must comply with HACCP standards and FDA guidelines.