Food, Beverage, and Paper Goods

The West Virginia Division of Veterans Affairs is soliciting quotations for food, beverage, and paper goods supply to the West Virginia Veterans Nursing Facility in Clarksburg under an open-end ARFQ (VNF27-01), with quotations due July 28, 2026 at 1:30 p.m. Eastern Time.

The scope spans 18 product categories: fresh and frozen proteins, dairy, fresh vegetables, dry goods, breads and cereals, canned and frozen fruits with juices, soups, single-serve snacks, fresh fruits, coffee and tea, spices and seasonings, condiments, paper goods and disposable items, and beverages. Vendors must submit Exhibit A pricing, establishing either percentage markups or discounts across all categories. The pricing structure will be applied to determine vendor costs based on actual state consumption patterns and ordering volumes.

The estimated total annual spending across all categories is $77,750, with individual category estimates ranging from $500 to $15,000. This is a reference budget with no guarantee of purchase volume. Pricing will remain firm for the initial contract period, with potential adjustments during renewal periods. Funding derives from individual agency budgets as orders are placed against the contract.

Vendors must provide company name, contract coordinator contact information (name, email, phone, address), and authorized signature. The technical question deadline is July 23, 2025. Michael A. Clevenger, the assigned buyer, is the point of contact at 304-626-1600 or michael.a.clevenger@wv.gov. Invoices will be submitted to the Division of Veterans Affairs at the Clarksburg facility. The procurement operates on a competitive quotation basis under West Virginia procurement regulations and may include set-asides for small businesses or other designated vendor classifications as applicable.