Flooring Materials, Install, & Repair

The School Board of Seminole County (SBSC) has issued Invitation to Bid (ITB) #24250024B-JAM for comprehensive flooring materials, installation, and repair services across its entire school district, which serves approximately 67,000 students in 37 elementary schools, 12 middle schools, 9 high schools, 6 special centers, 1 virtual school, and 4 charter schools. The procurement seeks a contractor to provide all labor, materials, tools, equipment, and supervision necessary for flooring services, including material supply, repairs, replacements, and new installations primarily involving Vinyl Composition Tile (VCT) and Luxury Vinyl Tile (LVT). Specific deliverables include furniture moving, pH and moisture testing, installation, and warranty services, with contractors responsible for work performed by employees and subcontractors. Evaluation will focus on selecting the lowest responsive and responsible bidder, with potential for multiple vendor awards including primary and secondary contractors. Key procurement dates include a voluntary pre-bid Webex meeting on September 3, 2024, at 11:30 AM EST, a question submission deadline of September 6, 2024, at 3:00 PM, and proposal submissions due on September 16, 2024, at 12:00 PM EST, with board approval anticipated on October 8, 2024.

The solicitation allows for Florida-based businesses to potentially receive pricing preferences under statute 287.084 and requires vendors to complete Attachment "H" regarding their business location. Three vendors have already submitted bids: Acousti Engineering Company of Florida, Certified Finishes, Inc., and Williams FloorCenter, Inc. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the bid allows for a 20% markup on materials over cost and includes detailed pricing structures ranging from $0.35 to $3.00 per square foot for installation services. Repair service rates are established between $45-$75 per hour with a 4-hour minimum, and the contract term is three years from board approval with potential for a two-year renewal. The School Board reserves the right to cancel the contract with 30 days' notice, and all pricing is to be submitted FOB inside delivery to Seminole County, Florida, including all delivery costs. Vendors must submit proposals electronically through the Vendorlink portal and comply with all specified requirements to be considered responsive.