Floor scrubber machine, tennant, maintenance/repair, RE-quote

The Palm Beach County Board of County Commissioners Purchasing Department issued a Request for Quotation (RFQ) for maintenance and repair services on Tennant-manufactured walk-behind electric floor scrubber machines. The procurement targets two Palm Tran maintenance facilities located at 3201 Electronics Way, West Palm Beach, and 100 North Congress Avenue, Delray Beach, to service equipment supporting 155 buses operating at facilities running 24 hours per day, 5 days per week. Respondents must provide firm, fixed hourly rates for an as-needed term contract that includes furnishing all labor, supervision, tools, equipment, transportation, and materials necessary for equipment maintenance and repair. Pricing shall be submitted as a single standard hourly rate for work performed between 7:30 a.m. and 5:00 p.m., Monday through Friday, excluding Palm Beach County holidays, with overtime rates at 1.5 times the standard rate for evening and weekend work and 2.0 times for holiday work; parts and materials must be supplied at the bidder's cost plus actual shipping, with original equipment manufacturer replacements or approved equivalents required and original manufacturer cost documentation accompanying invoices. Required qualifications include three professional references, Commercial General Liability Insurance of at least $500,000, Business Auto Liability Insurance of at least $500,000, and Workers' Compensation Insurance in accordance with Florida Statute Chapter 440. The quotation submission deadline was June 22, 2018, at 4:00 p.m. local time, with responses accepted via fax or email. The contract term is twelve months with an option to renew for four additional twelve-month periods at the County's discretion and with mutual written agreement.

Local preference considerations apply for vendors with a permanent place of business in Palm Beach County or the Glades, and small business enterprise certifications are eligible for consideration within 10 percent of the lowest responsive bid. The anticipated contract value is $3,000 over the initial twelve-month term, reflecting the as-needed nature of the maintenance and repair services. No incumbent vendors or current contractors were identified in the procurement documentation. The requirement for original equipment manufacturer replacements or approved equivalents ensures compatibility with existing Tennant floor scrubber equipment infrastructure at both Palm Tran facilities. Bidders must demonstrate financial capacity and insurance coverage as specified to be considered responsive to this procurement opportunity.