Floor scrubber machine, tennant, maintenance and repair of

Palm Beach County, Florida is issuing a Request for Quotation (RFQ) for maintenance and repair services of walk-behind, electric floor scrubber machines manufactured by Tennant. The procurement encompasses on-an-as-needed basis service delivery at two county facilities: 3201 Electronics Way in West Palm Beach and 100 North Congress Avenue in Delray Beach, which maintain 155 buses. Qualified bidders must provide firm, fixed hourly rates with no escalation clauses permitted, with standard rates applicable to work performed between 7:30 a.m. and 5:00 p.m., Monday through Friday, excluding holidays; overtime or emergency rates are 1.5 times the standard rate for work outside standard hours or on weekends, while holiday rates are 2.0 times the standard rate. Parts and materials must be supplied at the bidder's cost plus shipping with original manufacturer documentation required on all invoices. Successful bidders must maintain Commercial General Liability Insurance of at least $500,000 per occurrence, Business Auto Liability Insurance of at least $500,000, and Workers' Compensation Insurance in accordance with Florida law. The RFQ submission deadline is June 15, 2018 at 4:00 p.m., with responses accepted via fax or email, and the contract will be awarded for an initial twelve-month term or until the estimated amount is expended, with options to renew for four additional twelve-month periods subject to mutual written agreement and Board of County Commissioners approval.

Small Business Enterprise certification is eligible for consideration if the responding vendor's bid falls within ten percent of the lowest responsive, responsible bid. A local preference of five percent may be applied to quoters with a permanent place of business in Palm Beach County. The anticipated contract value is $3,000 for the twelve-month initial term. No incumbent vendors or existing contractors are identified in this solicitation. This procurement does not reference specific technology or infrastructure integration requirements beyond the maintenance and repair of existing Tennant floor scrubber machines at the designated county facilities.