Fleet Vehicles Solicitation

The State of Oregon Department of Administrative Services - State Procurement Services is requesting proposals to establish multiple price agreements for the supply of fleet vehicles and related goods and services under RFP No. S-10700-00017778, with proposals due October 26, 2026 at 5:00 PM. A mandatory pre-proposal conference is scheduled for September 30, 2026 at 2:00 PM via Microsoft Teams; proposers must email John.Starrs@Das.Oregon.Gov to request participation. The RFP encourages participation from Oregon-certified small businesses, disadvantaged business enterprises, minority-owned businesses, women-owned businesses, and service-disabled veteran-owned businesses, with reciprocal preference provisions for out-of-state proposers, but no set-asides or participation goals are specified.

The scope covers new and certified pre-owned vehicles across multiple categories including passenger cars, vans, trucks, police vehicles, sport utility vehicles, crossovers, and specialized service vehicles, with emphasis on zero emission and alternative fuel options aligned with Oregon's greenhouse gas reduction goals. Proposers must be authorized vehicle dealers or manufacturers holding a valid Oregon dealer certificate under ORS 822.020 and must provide vehicle pricing as percentage discounts from Manufacturer Suggested Retail Price (MSRP) for base models.

The initial contract term is three years with options to renew for a maximum cumulative period of seven years. DAS-SPS anticipates awarding at least three price agreements per vehicle make or brand to state agencies and Oregon Cooperative Procurement Program (OrCPP) members, which include cities, counties, school districts, and universities. Evaluation uses a point-based scoring system with proposals grouped by make or brand, scoring service location shop rates ranked from 1st to 6th place (50, 40, 30, 20, 10, and 0 points respectively). Administrative fees apply: one percent for vehicles priced at $39,999.99 or less, and a flat fee of $400 for vehicles priced at $40,000 or more. Questions are due October 14, 2026 at 5:00 PM, with responses provided October 15, 2026 at 5:00 PM. Notice of Intent to Award is anticipated November 4, 2026.