Fire Station No. 55 and City Hall Window and Sliding Glass Door Replacement Project

The City of Indian Wells, California is requesting bids for the removal and replacement of windows and sliding glass doors at Fire Station No. 55 and City Hall, with proposals and hard copy bid bonds due November 17, 2026 by 2:00 PM PST and hard copy bid bonds specifically due November 12, 2026 by 2:00 PM PST. A mandatory pre-bid conference and site walk is scheduled for October 22, 2026 at 10:00 AM PST, and questions from proposers are due October 28, 2026 by 2:00 PM PST.

The scope encompasses removal, disposal, and replacement of seven windows and two sliding glass doors at Fire Station No. 55 (44-900 Eldorado Drive) and ten windows and two sliding glass doors at City Hall (44-950 Eldorado Drive). Work includes field measurement, demolition, preparation of openings, flashing, waterproofing, glazing, frames, hardware, sealants, trim, patching, testing, cleanup, and restoration. Fire Station No. 55 windows are part of an approved Inland Regional Energy Network (I-REN) Cash for Kilowatts Program energy-efficiency measure and must meet high-performance specifications: double-pane insulated glazing with spectrally selective low-emissivity coating, argon fill, and a target Solar Heat Gain Coefficient of approximately 0.25. City Hall assemblies shall meet the same performance specification unless otherwise directed. Work must be completed within 30 calendar days from Notice to Proceed.

Bidders must hold a valid California C-17 Glazing Contractor license and City of Indian Wells business license. All contractors and subcontractors must be registered with California's Department of Industrial Relations and comply with prevailing wage requirements under California Labor Code. Bidders must perform at least 50% of the total bid amount in-house, with the exception that designated specialty items may be subcontracted. Subcontractors performing work in excess of 0.5% of the prime contractor's total bid amount or $10,000, whichever is greater, must be named on the List of Subcontractors form.

The successful proposer must maintain general liability insurance of $5 million per occurrence and $6 million aggregate, automotive comprehensive insurance of $5 million each accident, and statutory workers' compensation insurance. Bid evaluation will determine the lowest responsive bidder based on understanding of requirements, reliability, cost, project references, personnel qualifications, and any distinguishing features or services. Anticipated contract award is December 4, 2026. All proposals must be submitted electronically via PlanetBids with completed bid schedule, bid bond (10% of total bid price), non-collusion affidavit, vendor information form, project schedule, and list of subcontractors. Additional mandatory submissions include Public Works Contractor Registration Certification, Workers' Compensation Certificate, Iran Contracting Act Certification, and vendor information documentation.