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REQUEST FOR PROPOSAL

Fire Station No. 55 and City Hall Window and Sliding Glass Door Replacement Project

Proposals & Hard Copy Bid Bonds Due: November 17, 2026 by 2:00 PM

Request for Proposals Issued: October 16, 2026

The City of Indian Wells posts all bids, RFPs, and RFQs on:

https://pbsystem.planetbids.com/portal/56660/portal-home https://pbsystem.planetbids.com/portal/56660/portal-home

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INTRODUCTION and INSTRUCTIONS

Dear Proposers:

The City of Indian Wells (hereinafter referred to as the (“City”) is soliciting proposals from qualified and experienced glazing contractors to provide complete removal and replacement of windows and sliding glass doors at Fire Station No. 55 and Indian Wells City Hall. The Contract Time will be established by the City in the final solicitation and Notice to Proceed.

The proposals will be reviewed and ranked according, but are not limited to, understanding and knowledge of the requirements set forth in this RFP, reliability, cost, references of comparable projects, resumes/references of personnel assigned, and if any, distinguishing features, skills and/or services proposed.

For the purposes of this RFP, the words “Proposer”, “Bidder”, “Contractor”, and “Vendor” shall be used interchangeably and read to be the same. Failure to submit all the mandatory components of this RFP may result in the determination that the Proposal is not eligible for further consideration. As such, each Proposer is directed to carefully review the Construction Contract (Attachment A) and, in particular, the insurance and indemnification provisions therein. Failure to submit all the mandatory components of this RFP may result in the determination that the Proposal is not eligible for further consideration.

Description of Services

The City of Indian Wells is seeking a contractor to provide a complete, turnkey replacement of seven (7) windows and two (2) sliding glass doors at Fire Station No. 55, 44-900 Eldorado Drive, and ten (10) windows and two (2) sliding glass doors at Indian Wells City Hall, 44-950 Eldorado Drive, Indian Wells, California 92210. Work includes field measurement, demolition, disposal, preparation of openings, flashing, waterproofing, glazing, frames, hardware, sealants, trim, patching, testing, cleanup, and restoration of affected finishes. The Fire Station No. 55 work is an approved I-REN energy-efficiency measure; replacement glazing shall be high-performance double-pane insulated glazing with spectrally selective low-e coating, argon fill, and a target SHGC of approximately 0.25. City Hall assemblies shall meet the same performance specification unless otherwise directed by the City.

Hard copy Bid Bonds due November 12, 2026, by 2:00 PM. PST.

Completion of Work

The work is to be completed within 30 calendar days from the Notice to Proceed.

Mandatory Pre-Bid Meeting Yes. A mandatory pre-bid conference and site walk will be held on October 22, 2026 at Indian Wells City Hall, 44-950 Eldorado Drive, followed by Fire Station No. 55, 44-900 Eldorado Drive.

Bidders shall field verify all openings and existing conditions affecting the Work.

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RFP Schedule

The following is a tentative schedule of this entire RFP process.

TENTATIVE SCHEDULE

RFP Published: October 15, 2026

Mandatory Pre-Bid Meeting (In-Person)

October 22, 2026

10:00am PST

Questions from Proposers Due:

October 28, 2026 by 2:00pm PST

Questions and Answers Posted: November 5, 2026

Proposals & Hard Copy Bid Bond Due: November 17, 2026

Anticipated Contract Award: December 4, 2026

Submittal Information

Proposals are due on November 17, 2026 prior to 2:00 PM local time. It is the sole responsibility of the Proposer to ensure its Proposal is submitted to the City of Indian Wells Public Works Department before the stated deadline. The City shall not be held liable for complications arising due to connectivity or network issues. All proposals must be submitted electronically via PlanetBids, with the hard copy Bid Bond submitted as directed by the City.

Questions, Answers and Addenda to RFP Prior to the RFP submission deadline, questions may arise regarding the RFP and procedural or administrative matters. All questions pertaining to this RFP shall be submitted by October 28, 2026 by 2:00PM, via PlanetBids. The City will provide formal answers to all questions. Changes to the RFP itself shall only be made by the City via formal written addenda. All addenda shall become a part of the RFP document requiring acknowledgment by the Proposer.

Permits and Licenses

The successful Proposer and all employees, subcontractors or agents shall secure and maintain in force such licenses and permits as are required by law, including a valid California C-17 Glazing Contractor license and City of Indian Wells business license. Subcontractors shall possess the appropriate California contractor license for each specialty subcontracted.

Execution of the Contract

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The Short Form Construction Contract (Agreement), in the form attached hereto as an example, shall be executed by the successful Proposer, returned to the City for execution, and shall be accompanied by evidence of insurance as required, all within five (5) calendar days after the Proposer has received notice of award of contract. No proposal shall be considered binding upon the City until such time as it has been executed by the City. The failure of the successful Proposer to execute the contract and to submit evidence of insurance as, and within the time required shall be cause for the annulment of the award.

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Prevailing Wages

Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 1600, et seq,(“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. Since the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, Contractor agrees to fully comply with such Prevailing Wage Laws.

Liquidated Damages

Liquidated damages, if sustained, shall be in accordance with the Standards Specifications for Public Works Construction, latest edition.

Certification of Non-Collusion

The attached certificate of Non-Collusion must be completed and returned with the proposal. Failure to return this document may disqualify your proposal.

Indemnification

At its expense, the Proposer agrees to indemnify, defend and hold harmless the City, and its elected officials, officers, agents, employees, and representatives harmless from any and all liability, claims, damages or injuries to any person, including injury to the Contractor’s employees and all claims which arise from or are connected with the negligent performance of or failure to perform the work or other obligations of this Agreement, or are caused or claimed to be caused by the negligent acts or willful misconduct of the Contractor, its sub-contractors, suppliers, officers, officials, employees, volunteers or agents, and all expenses of investigating and defending against the same, provided, however, that his indemnification and hold harmless shall not include claims arising from the sole negligence or willful misconduct of the City, its elected officials, officers, employees, volunteers, and agents.

Insurance

Specific insurance requirements are noted in Attachment 3, and evidence of the insurance coverage will need to be in place before work starts. The City will require certificates of insurance and additional insured endorsements when the successful Proposer submits a signed contract to the City. Proof of insurance is not necessary to submit a Proposal, but the Proposer must be prepared to meet all City insurance requirements, if the Proposer is awarded the contract.

It is highly recommended the Proposer confer with their respective insurance carriers or brokers to determine, in advance of proposal submission, the availability of insurance certificates and endorsement as prescribed in Attachment A. At a minimum, the successful Proposer will be required to maintain the following coverage within the specified limits:

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Type of Insurance Amount General Liability (additional insured endorsement required)

$5 million per occurrence

$6 million general aggregate

Automotive Comprehensive (additional insured endorsement required)

$5 million each accident

Worker’s Compensation (waiver of subrogation endorsement required)

Statutory Limits

Withdrawal of Proposal

A proposal may be withdrawn by a Proposer prior to, but not after, the date and hour fixed for the opening of the proposals, as specified in the Request for Proposal, provided that a written request is received by the RFP Administrative prior to such time and date.

Identifying Proprietary Information; Public Records Act

A Proposer must identify, and list all copyrighted material, trade secrets, or other proprietary information (“protectable documents”) that the Proposer included in its Proposal which the Proposer believes should be exempt from disclosure under California’s Public Records Act, Government Code Section 6250, et seq.

By listing the documents, the Proposer agrees to indemnify, defend, and hold harmless the City, its officers, agents, employees, and representatives from and against any action, claim, lawsuit, or proceeding, including costs and expenses, arising out of or connected with the City’s refusal to disclose the protectable documents to any party making a request for those items.

The City will treat any Proposer who fails to identify documents that the Proposer believes should be exempt from disclosure, as having waived its right to an exemption from disclosure, as the Public Records Act provides.

Cost for Preparing Proposal

Costs for developing the proposal in response to this RFP are the sole responsibility and obligation of the Proposer and shall not be chargeable in any manner to the City.

Conflict of Interest

All Proposers responding to this RFP must avoid organizational conflicts of interest which would restrict full and open competition in the procurement. An organizational conflict of interest means that due to other activities, relationships, or contracts, a Proposer is unable, or potentially unable, to render impartial assistance or advice to the City; a Proposer’s objectivity in performing the work identified in

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Termination

The City may terminate the contract and be relieved of any consideration to the successful Proposer, should Proposer fail to perform in the manner required. Furthermore, the City may terminate this contract for any reason without penalty upon giving seven (7) days written notice to the successful Proposer. In the event of termination, the full extent of City liability shall be limited to an equitable adjustment and payment for materials and/or services authorized by and received to the satisfaction of the City prior to termination.

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PROPOSAL GUIDELINES

Proposals should be prepared simply and economically, providing a straightforward and concise explanation of the capabilities of the Proposer to satisfy the requirements of this RFP. Emphasis in the submission of the Proposals should be placed on conforming to the RFP instructions, responding to the RFP requirements, and on providing a complete and clear description of the bid items. Literature, including samples of similar work performed and other elements of the contractors’ support may be included as an optional attachment.

Contents of the Proposal

Proposal Submittal Checklist

Complete the Proposal Submittal Checklist and attach it to the front (or top) of your Proposal.

Vendor Information Form

Complete the Vendor Information Form. Indicate the address and contact information of the office from which the Project will be managed.

Non-Collusion Affidavit

The attached Non-Collusion Affidavit must be completed and returned with the proposal.

Failure to return the document may disqualify your proposal.

Project Schedule

Successful contractor shall submit a project schedule detailed by task showing the work sequence and details to meet the project’s construction timing. Approaches should stress efficiency and innovative ways to achieve the scope of work in a cost-effective, timely manner.

Bid Schedule and Attachments

Provide the total direct and indirect costs to complete all tasks identified in the Bid Schedule. Complete and include the following documents and forms:

• Bid Schedule

• Bid Bond

• Contractor’s Certificate Regarding Worker’s Compensation

• Information Required of Bidders

• Public Works Contractor Registration Certification

• List of Subcontractors

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Disclosure

Please disclose any and all past or current business and personal relationships with any current City elected officials, appointed officials, City employees, or family members of any current City elected official, appointed official, or City employee. Any past or current business relationship may not necessarily disqualify the firm from consideration.

Conditions for Proposal Acceptance

This RFP does not commit the City to award of a contract or to pay any costs incurred for any services, including cost of responding to this RFP. The City, at its sole discretion, reserves the right to accept or reject any or all proposals received as a result of this RFP, to negotiate with any qualified source/s, or to cancel this RFP in part or in its entirety. The City may waive any irregularity in any proposal. All proposals will become the property of the City. If any proprietary information is contained in the proposal, it should be clearly identified.

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EVALUATION and AWARD All proposals received on time will be reviewed. Proposals will first be reviewed to ensure compliance with the terms of this RFP. Non-compliant or non-responsive proposals will be rejected. The City will then evaluate and rank the proposals in accordance with the criteria set forth below.

The City reserves the right to determine whether or not a proposal meets the specifications and requirements of this RFP and reject any proposal that, in the City’s opinion, fails to meet the detail or intent of the requirements. The City reserves the right to reject any and all proposals.

Selection Process

Selection will be based upon the Public Contract Code, the contract will be awarded to the best qualified proposer.

Responsive Screening

Proposals will be first screened to ensure responsiveness to the RFP. The City may reject as non-responsive, any proposal that does not include the documents required to be submitted by this RFP. At any time during the evaluation process, the City reserves the right to request clarification or additional information from any or all Proposers regarding their proposals. The City may reject any proposal upon determination bid procedures were not followed.

Proposal Review

City staff will review all proposals individually and determine the lowest responsive bidder. The lowest responsible bidder will be for both the base bid plus any alternates identified in the bid schedule. The City may conclude the evaluation process at this point and recommend award to the best qualified proposer.

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ATTACHMENTS

PROPOSAL SUBMITTAL CHECKLIST

1. Submittal Checklist

2. Vendor Information Form

3. Non-Collusion Affidavit

4. Bid Schedule, Bid Bond, and other Attachments

5. Acknowledge Insurance Requirements

Bidder acknowledges the review of, and agreement to comply with the City’s insurance requirements.

Authorized Signature

6. Acknowledge Workers’ Compensation Insurance Requirements

Bidder acknowledges the review of, and agreement to comply with the statutory Workers’ Compensation insurance requirements.

7. Acknowledge City Business License Requirement

Bidder agrees to comply with the City’s business license requirement.

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VENDOR INFORMATION FORM

Legal Contractual Name: _______________________________________

Mailing Address: _____________________________________________

Contact Person & Title: ________________________________________

E-mail Address: ______________________________________________

Phone: _____________________________________________________

Your Firm is: (check one)

Corporation Limited Liability Partnership

Partnership Sole Proprietorship

Individual Joint Venture

If corporation, incorporated under laws of the State of: ______________

Names of Individuals with Authorization to sign contracts (Corporations and Partnership require at least two signatures):

Federal Tax Identification Number: ______________________________

City of Indian Wells Business License Number: _____________________

(Indian Wells business license will be required of the successful Proposer)

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NON-COLLUSION AFFIDAVIT

(Title 23 United States Code Section 112 and Public Contract Code Section 7106)

To the CITY OF INDIAN WELLS

In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the PROPOSER declares that the proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company association, organization, or corporation; that the proposal is genuine and not collusive or sham; that the PROPOSER has not directly or indirectly induced or solicited any other PROPOSER to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived or agreed with any PROPOSER or anyone else to put in a sham proposal, or that anyone shall refrain from proposing; that the PROPOSER has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of the PROPOSER or any PROPOSER, or to fix any overhead, profit, or cost element of the proposal price, or of that of any other PROPOSER, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the proposal are true; and, further, that the PROPOSER has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, of the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.

Company Name: __________________________________

Signature: _______________________________________ Date: _____________

Print Name: _____________________________________

The above Non-collusion Affidavit is part of this Proposal. PROPOSERS are cautioned that making a false affidavit may subject the certifier to criminal prosecution.

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BID SCHEDULE

CITY OF INDIAN WELLS

NAME OF BIDDER:__________________________________________________

The undersigned, hereby declare that we have carefully examined the location of the proposed Work, and have read and examined the Contract Documents, prevailing wage requirements, including all plans, specifications, and all addenda, if any, for the following Work:

Fire Station No. 55 and City Hall Window and Sliding Glass Door Replacement (Project No. [INSERT PROJECT NO.])

We hereby propose to furnish all labor, materials, equipment, tools, transportation, and services, and to discharge all duties and obligations necessary and required to perform and complete the Work for the following TOTAL BID PRICE:

BID

ITEM

NO.

BID ITEM DESCRIPTION UNIT OF

MEASURE

EST.

QTY.

UNIT

PRICE

TOTAL ITEM COST

1. Mobilization, permits, submittals, temporary protection, and project management for both facilities

LS 1

2. Fire Station No. 55:

remove and replace seven (7) windows, complete

LS 1

3. Fire Station No. 55:

remove and replace two

(2) sliding glass doors, complete

LS 1

4. City Hall: remove and replace ten (10) windows, complete

LS 1

5. City Hall: remove and replace two (2) sliding glass doors, complete

LS 1

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6. Testing, warranties, closeout documentation, and final cleanup

LS 1

TOTAL BASE BID:

In case of discrepancy between the unit price and the item cost set forth for a unit basis item, the unit price shall prevail and, shall be utilized as the basis for determining the lowest responsive, responsible bidder. However, if the amount set forth as a unit price is ambiguous, unintelligible or uncertain for any cause, or is omitted, or is the same amount as the entry in the “Item Cost” column, then the amount set forth in the “Item Cost” column for the item shall prevail and shall be divided by the estimated quantity for the item and the price thus obtained shall be the unit price. If any of the above discrepancies exist, the City may recalculate the bid price on the basis of the unit price and the bidder agrees to be bound by such recalculation. Final payment shall be determined by the Owner’s Representative from measured quantities of work performed based upon the unit price.

TOTAL BID PRICE (BASED ON BID SCHEDULE TOTAL OF UNIT PRICES):

Total Bid Price in Numbers

Total Bid Price in Written Form

In case of discrepancy between the written price and the numerical price, the written price shall prevail.

The undersigned agrees that this Bid Form constitutes a firm offer to the City which cannot be withdrawn for the number of calendar days indicated in the Request for Proposals from the bid opening, or until a Contract for the Work is fully executed by the City and a third party, whichever is earlier.

The Contract duration shall commence on the date stated in the City’s Notice to Proceed and shall be completed by the Contractor in the time specified in the Contract Documents. In no case shall the Contractor commence construction prior to the date stated in the City’s Notice to Proceed.

Bidder certifies that it is licensed in accordance with the law providing for the registration of Contractors, License No. , Expiration Date , class of license

. If the bidder is a joint venture, each member of the joint venture must include the above information.

The undersigned acknowledges receipt, understanding and full consideration of the following addenda to the Contract Documents.

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Addenda No.

I hereby certify under penalty of perjury under the laws of the State of California, that all of the information submitted in connection with this Bid and all of the representations made herein are true and correct.

Name of Bidder:

Signature:

Name and Title:

Date:

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BID BOND

The makers of this bond are, , as Principal, and

, as Surety and are held and firmly bound unto the City of Indian Wells hereinafter called the CITY, in the penal sum of TEN PERCENT (10%) OF THE TOTAL BID PRICE of the Principal submitted to CITY for the work described below, for the payment of which sum in lawful money of the United States, well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH that whereas the Principal has submitted the accompanying bid dated , 20 , for Fire Station No. 55 and City Hall Window and Sliding Glass Door Replacement.

If the Principal does not withdraw its bid within the time specified in the Contract Documents; and if the Principal is awarded the Contract and provides all documents to the CITY as required by the Contract Documents; then this obligation shall be null and void. Otherwise, this bond will remain in full force and effect.

Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract Documents shall in affect its obligation under this bond, and Surety does hereby waive notice of any such changes.

In the event a lawsuit is brought upon this bond by the CITY and judgment is recovered, the Surety shall pay all litigation expenses incurred by the CITY in such suit, including reasonable attorneys’ fees, court costs, expert witness fees and expenses.

IN WITNESS WHEREOF, the above-bound parties have executed this instrument under their several seals this day of , 20 , the name and corporate seal of each corporation.

(Corporate Seal)

Principal

By Title

(Corporate Seal) Surety

By Attorney-in-Fact

(Attach Attorney-in-Fact Certificate) Title

Note: Signature of person executing for Surety must be notarized and evidence of corporate authority attached.

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CONTRACTOR’S CERTIFICATE REGARDING WORKERS’ COMPENSATION

I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this Contract.

Name of Bidder

Signature

Name

Dated

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INFORMATION REQUIRED OF BIDDERS

A. INFORMATION ABOUT BIDDER

Failure to complete all information may render your bid non-responsive. [***Indicate not applicable (“N/A”) where appropriate.***]

NOTE: Where Bidder is a joint venture, pages shall be duplicated and information provided for all parties to the joint venture.

1.0 Name of Bidder:

2.0 Type, if Entity:

3.0 Bidder Address:

Facsimile Number Telephone Number E-Mail

4.0 How many years has Bidder’s organization been in business as a Contractor?

5.0 How many years has Bidder’s organization been in business under its present name?

5.1 Under what other or former names has Bidder’s organization operated?:

6.0 If Bidder’s organization is a corporation, answer the following:

6.1 Date of Incorporation:

6.2 State of Incorporation:

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6.3 President’s Name:

6.4 Vice-President’s Name(s):

6.5 Secretary’s Name:

6.6 Treasurer’s Name:

7.0 If an individual or a partnership, answer the following:

7.1 Date of Organization:

7.2 Name and address of all partners (state whether general or limited partnership):

8.0 If other than a corporation or partnership, describe organization and name principals:

9.0 List other states in which Bidder’s organization is legally qualified to do business.

10.0 What type of work does the Bidder normally perform with its own forces?

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11.0 Has Bidder ever failed to complete any work awarded to it? If so, note when, where, and why:

11.1 Has the Bidder ever been in default, debarred or suspended? If so, note when and why:

12.0 Within the last five years, has any officer or partner of Bidder’s organization ever been an officer or partner of another organization when it failed to complete a contract? If so, attach a separate sheet of explanation:

14.0 List Trade References (Materials Suppliers, Vendors, Union Representatives, etc.:

15.0 List Bank References (Bank and Branch Address):

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16.0 Name of Bonding Company and Name, Email Address, Phone Number and Address of Agent:

B. LIST OF CURRENT PROJECTS (Backlog)

[***Duplicate Page if needed for listing additional current projects.***]

Work Description of Bidder’s Work

Completion Date

Cost of Bidder’s Work

Contact Name & Phone

C. LIST OF COMPLETED PROJECTS - LAST THREE YEARS

[***Duplicate Page if needed for listing additional completed projects.***]

Please include only those projects which are similar enough to demonstrate Bidder’s ability to perform the required Work.

Work Client Description of

Bidder’s Work Period of

Performance Cost of Bidder’s

Work Contact Name &

Phone

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D. EXPERIENCE AND TECHNICAL QUALIFICATIONS QUESTIONNAIRE

Personnel:

The Bidder shall identify the key personnel to be assigned to this project in a management, construction supervision or engineering capacity.

1. List each person’s job title, name and percent of time to be allocated to this project:

2. Summarize each person’s specialized education:

3. List each person’s years of construction experience relevant to the project:

4. Summarize such experience:

Bidder agrees that any personnel named in this Bid will remain on this project until completion of all relevant Work, unless substituted by personnel of equivalent experience and qualifications approved in advance by the City.

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Additional Bidder’s Statements:

If the Bidder feels that there is additional information which has not been included in the questionnaire above, and which would contribute to the qualification review, it may add that information in a statement here or on an attached sheet, appropriately marked:

E. VERIFICATION AND EXECUTION

These Bid Forms shall be executed only by a duly authorized official of the Bidder:

I declare under penalty of perjury under the laws of the State of California that the foregoing information is true and correct:

Name of Bidder

Signature

Name

Dated

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PUBLIC WORKS CONTRACTOR REGISTRATION CERTIFICATION

If this bid is due on or after March 1, 2015, then pursuant to Labor Code sections 1725.5 and 1771.1, all contractors and subcontractors that wish to bid on, be listed in a bid proposal, or enter into a contract to perform public work must be registered with the Department of Industrial Relations. See http://www.dir.ca.gov/Public-Works/PublicWorks.html for additional information.

No bid will be accepted nor any contract entered into without proof of the contractor’s and subcontractors’ current registration with the Department of Industrial Relations to perform public work.

Bidder hereby certifies that it is aware of the registration requirements set forth in Labor Code sections 1725.5 and 1771.1 and is currently registered as a contractor with the Department of Industrial Relations.

Name of Bidder:

DIR Registration Number:

Bidder further acknowledges:

1. Bidder shall maintain a current DIR registration for the duration of the project.

2. Bidder shall include the requirements of Labor Code sections 1725.5 and

1771.1 in its contract with subcontractors and ensure that all subcontractors are registered at the time of bid opening and maintain registration status for the duration of the project.

3. Failure to submit this form or comply with any of the above requirements may result in a finding that the bid is non-responsive.

Signature:

Name and Title:

Dated:

http://www.dir.ca.gov/Public-Works/PublicWorks.html

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LIST OF SUBCONTRACTORS

1. In submitting this bid the undersigned as bidder agrees to perform, with its own organization, work amounting to at least fifty (50) percent of the bid amount except that any designated "specialty items" may be performed by subcontract and may be deducted from the bid amount before computing the amount of work required to be performed by the bidder. If the bidder, after computing the amount of work required, fails to meet at least fifty (50) percent of the amount of work required with its own forces the bid will be considered non-responsive and will be rejected with no further consideration.

2. Bidder understands that if he or she fails to specify a subcontractor for any portion of the work in excess of one half of one percent (0.5%) to be performed under the Contract he or she shall be deemed to have agreed to perform such portion himself or herself and that he or she shall not be permitted to sublet or subcontract that portion of the work except as may be duly consented to by the City pursuant to the provisions of Section 4107 of the Public Contract Code (PCC 4106).

3. In compliance with the provisions of the Public Contract Code, Section 4104, the undersigned bidder herewith sets forth the name and location of the place of business of each subcontractor who will perform work or labor or render service to the contractor in or about the construction of the work or improvement in an amount in excess of one-half of one percent (0.5%) of the prime contractor's total bid, or in the case of bids for the construction of streets, highways or bridges, in excess of one-half of one percent (0.5%) of the prime contractor's total bid or ten thousand dollars ($10,000), whichever is greater, and the portion of the work which will be done by each subcontractor.

Name License No. & Classification

Address Telephone

City, Zip Bid Item No. % of Total Bid

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ATTACHMENT 1 – PROJECT SCOPE AND TECHNICAL

SPECIFICATIONS

SECTION 08 50 00 – WINDOW AND SLIDING GLASS DOOR REPLACEMENT

1. GENERAL

1.1 Scope. Provide a complete, turnkey replacement of seven (7) windows and two (2) sliding glass doors at Fire Station No. 55 and ten (10) windows and two (2) sliding glass doors at Indian Wells City Hall. Work includes labor, materials, equipment, field measurement, fabrication, demolition, disposal, installation, weatherproofing, patching, testing, cleanup, and all incidentals necessary for complete and operational assemblies.

1.2 Existing Assemblies. The I-REN feasibility study characterizes the existing Fire Station glazing as single-pane clear glass in aluminum frames with no applied tint or film and an estimated SHGC of approximately 0.80.

Contractor shall verify actual conditions at both facilities during the mandatory site walk.

1.3 Submittals. Submit product data and energy-performance documentation; shop drawings for each opening showing field-verified dimensions, configuration, operation, frame, glazing, hardware, flashing and trim;

color/finish samples; manufacturer installation instructions; warranty information; and evidence of required code compliance and safety glazing.

2. PRODUCTS

2.1 Window Assemblies. Furnish and install seventeen (17) high-performance double-pane insulated window assemblies: seven (7) at Fire Station No. 55 and ten (10) at City Hall. Provide spectrally selective low-emissivity coating, argon-filled insulating space, and thermally improved/insulated frames. Target SHGC shall be approximately 0.25. Provide U-factor and other energy performance meeting applicable current California Energy Code requirements.

2.2 Sliding Glass Doors. Furnish and install four (4) energy-efficient sliding glass door assemblies: two (2) at Fire Station No. 55 and two (2) at City Hall. Glazing and frame performance shall be consistent with the window assemblies and applicable code. Provide complete tracks, rollers, locks, handles, weatherstripping, screens where existing or required, safety glazing, flashing, and sealants.

2.3 Safety Glazing. Provide tempered or other safety glazing at sliding doors and all hazardous locations as required by applicable code.

2.4 Frames and Finish. Frames shall be thermally improved/insulated and suitable for the desert climate and existing wall construction. Match existing opening type and intended operation unless otherwise approved by the City. Finish/color: match existing.

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3. EXECUTION

3.1 Removal. Carefully remove existing windows, sliding glass doors, frames, fasteners, sealants, trim, and related materials as necessary. Protect adjacent finishes and occupied areas. Remove debris from the site and dispose of it legally.

3.2 Flashing and Weatherproofing. Provide complete flashing and waterproofing compatible with existing wall construction and new assemblies, including sill/pan flashing where required, head and jamb flashing, backer rod, and compatible exterior-grade sealants. Do not rely solely on exposed sealant as the primary water-management system where flashing can be installed.

3.3 Installation. Install in accordance with manufacturer instructions, approved shop drawings, and applicable codes. Set assemblies plumb, level, and square. Anchor to resist applicable loads without distortion. Maintain continuity of the weather barrier and seal all penetrations. Provide temporary weather protection whenever an opening is left exposed.

3.4 Restoration. Patch and restore affected interior and exterior finishes to match adjacent existing construction.

Completed installations shall be weather-tight, secure, smoothly operable, and free from damage.

3.5 Quality Control and Acceptance. Inspect each completed assembly for alignment, damage, glass defects, sealant continuity, and proper operation. Correct air or water infiltration attributable to the installation. Clean glazing, frames, tracks, and adjacent work before final acceptance.

3.6 Warranty. Provide manufacturer warranties and a minimum one-year Contractor installation warranty unless a longer period is required elsewhere in the Contract Documents.

4. CITY HALL OPENING SCHEDULE – REFERENCE MEASUREMENTS

Reference dimensions are provided for bidding only and are not a substitute for field verification or shop drawings. Dimensions are in inches.

The City Hall reference measurements above reproduce the terminology in the City-provided measurement sheet. Bidders shall confirm all locations and dimensions during the mandatory site walk and before fabrication.

I-REN CASH FOR KILOWATTS PROGRAM REQUIREMENTS

This project is being completed as an approved energy efficiency measure under the Inland Regional Energy Network (I-REN) Cash for Kilowatts Program (Project No. I-REN-24-IREN NMEC-6, approved March 2, 2026). The window and sliding glass door replacement at Fire Station No. 55 (EEM 1f – Efficient Windows) is one component of a comprehensive facility energy upgrade. The replacement glazing assemblies must meet the approved specifications: high-performance double-pane insulated glazing with spectrally selective low-emissivity coating, argon fill, and a target Solar Heat Gain Coefficient (SHGC) of approximately 0.25, as detailed in the I-REN Project Feasibility Study dated March 10, 2026. The selected Contractor shall provide all product data sheets, energy performance documentation, and installation records necessary to demonstrate compliance with I-REN program requirements. Final incentive payments will be based on verified savings measured through a 12-month post-

29 | P a g e installation Measurement & Verification (M&V) period. The Contractor must coordinate with the City's I-REN Project Manager (Natalie Louis, nlouis@energycoalition.org, 949-534-4543) and to ensure all closeout documentation requirements are met, including as-built drawings, completion notices, and manufacturer warranty information required for I-REN incentive processing.

END OF TECHNICAL SPECIFICATIONS

mailto:nlouis@energycoalition.org

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ATTACHMENT 2 – REFERENCE MEASUREMENTS

Provide all labor, materials, equipment, supervision, field measurement, demolition, disposal, fabrication, installation, flashing, waterproofing, glazing, frames, hardware, sealants, trim, patching, testing, cleanup, warranties, and restoration necessary for the complete replacement of seven (7) windows and two (2) sliding glass doors at Fire Station No. 55 and ten (10) windows and two (2) sliding glass doors at City Hall. All dimensions are reference only and shall be field verified before fabrication. The mandatory pre-bid site walk is intended to allow verification of each opening and existing condition.

City Hall Reference Measurements

No. Location Type Reference Size (in.)

CH-1 Jon's Office Window 137 x 59

CH-2 Dina's Office Window 137 x 59

CH-3 Nick's Office Window 137 x 59

CH-4 Angelica's Office Window 137 x 59

CH-5 Eric Ceja's Office Window 137 x 59

CH-6 Employee Breakroom Sliding Glass Door 117 x 94

CH-7 Kevin's Window / Accounting

Window 119 x 59

CH-8 Executive Conference Room

Window 118 x 59

CH-9 Council Office Window 118 x 96

CH-10 City Manager Office Sliding Glass Door 119 x 96

CH-11 Julie's Office / Public Works

Window 70 x 59

CH-12 Maria's Office / Community Development

Window 70 x 59

Fire Station No. 55 dimensions and configurations shall be field verified by the Contractor at the mandatory pre-bid site walk before fabrication.

Window 1 - 7930 Window 2 - 7929

Sliding Door - 7927 Window 3 - 7928

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Window 1 - 7933 Windows (2,3 &4)7931

Sliding Door 1 - 7932

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ATTACHMENT 3 – SHORT FORM CONSTRUCTION

CONTRACT

26529.00000\42069068.3

BB&K (2024) 1 SHORT FORM CONSTRUCTION CONTRACT

CITY OF INDIAN WELLS

SHORT FORM CONSTRUCTION CONTRACT

[***INSERT PROJECT NAME***]

1. PARTIES AND DATE.

This Contract is made and entered into this [***INSERT DAY***] day of [***INSERT MONTH***], [***INSERT YEAR***] by and between the City of Indian Wells, a public agency of the State of California (“City”) and [***INSERT NAME***], a

[***INSERT TYPE OF ENTITY - CORPORATION, PARTNERSHIP, SOLE

PROPRIETORSHIP OR OTHER LEGAL ENTITY***] with its principal place of business at [***INSERT ADDRESS***] (“Contractor”). City and Contractor are sometimes individually referred to as “Party” and collectively as “Parties” in this Contract.

2. RECITALS.

2.1 City. City is a public agency organized under the laws of the State of California, with power to contract for services necessary to achieve its purpose.

2.2 Contractor. Contractor desires to perform and assume responsibility for the provision of certain construction services required by the City on the terms and conditions set forth in this Contract. Contractor represents that it is duly licensed and experienced in providing [***INSERT DESCRIPTION OF PROJECT WORK***] related construction services to public clients, that it and its employees or subcontractors have all necessary licenses and permits to perform the services in the State of California, and that it is familiar with the plans of City. The following license classifications are required for this Project:

[***INSERT LICENSE CLASSIFICATIONS***]

2.3 Project. City desires to engage Contractor to render such services for the [***INSERT PROJECT NAME***] (“Project”) as set forth in this Contract.

2.4 Project Documents & Certifications. Contractor has obtained, and delivers concurrently herewith, a performance bond, a payment bond, and all insurance documentation, as required by the Contract.

3. TERMS

3.1 Incorporation of Documents. This Contract includes and hereby incorporates in full by reference the following documents, including all exhibits, drawings, specifications and documents therein, and attachments and addenda thereto:

BB&K (2024) 2 SHORT FORM CONSTRUCTION CONTRACT

[***INSERT ADDITIONAL DOCUMENT OR REMOVE DOCUMENT LISTED IF NOT

APPLICABLE TO THIS CONTRACT***]

• Services/Schedule (Exhibit “A”)

• Plans and Specifications (Exhibit “B”)

• Special Conditions (Exhibit “C”)

• Contractor’s Certificate Regarding Workers’ Compensation (Exhibit “D”)

• Public Works Contractor Registration Certification (Exhibit “E”)

• Payment and Performance Bonds (Exhibit “F”)

• Federal Requirements (Exhibit “G”)

• Addenda

• Change Orders executed by the City

• [***INSERT EDITION***] Edition of the Standard Specifications for Public

Works Construction (The Greenbook), Excluding Sections 1-9

• Notice Inviting Bids, if any

• Instructions to Bidders, if any

• Contractor’s Bid

To the extent there is a conflict between any portions of this Contract, the order of precedence shall be as follows: change orders, special conditions, technical specifications, plans/construction drawings, general contract terms, scope of work, standard plans, advertisements for bid/proposals, bids/proposals or other documents submitted by Contractor.

3.2 Compensation and Payment.

3.2.1 Amount of Compensation. As consideration for performance of the Work required herein, City agrees to pay Contractor the Total Contract Price of _________________ Dollars ($_________.00) (“Total Contract Price”) provided that such amount shall be subject to adjustment pursuant to the applicable terms of this Contract or written change orders approved and signed in advance by the City.

3.2.2 Payment of Compensation. If the Work is scheduled for completion in thirty (30) or less calendar days, City will arrange for payment of the Total Contract Price upon completion and approval by City of the Work. If the Work is scheduled for completion in more than thirty (30) calendar days, City will pay Contractor on a monthly basis as provided for herein. On or before the fifth (5th) day of each month, Contractor shall submit to the City an itemized application for payment in the format supplied by the City indicating the amount of Work completed since commencement of the Work or since the last progress payment. These applications shall be supported by evidence which is required by this Contract and such other documentation as the City may require. The Contractor shall certify that the Work for which payment is requested has been done and that the materials listed are stored where indicated. Contractor may be required to furnish a detailed schedule of values upon request of the City and in such detail and form as the City shall request, showing the quantities, unit prices, overhead, profit, and all other

BB&K (2024) 3 SHORT FORM CONSTRUCTION CONTRACT

expenses involved in order to provide a basis for determining the amount of progress payments.

3.2.3 Prompt Payment. City shall review and pay all progress payment requests in accordance with the provisions set forth in Section 20104.50 of the California Public Contract Code. However, no progress payments will be made for Work not completed in accordance with this Contract. Contractor shall comply with all applicable laws, rules and regulations relating to the proper payment of its employees, subcontractors, suppliers or others.

3.2.4 Contract Retentions. From each approved progress estimate, five percent (5%) will be deducted and retained by the City, and the remainder will be paid to Contractor. All Contract retention shall be released and paid to Contractor and subcontractors pursuant to California Public Contract Code Section 7107.

3.2.5 Other Retentions. In addition to Contract retentions, the City may deduct from each progress payment an amount necessary to protect City from loss because of: (1) liquidated damages which have accrued as of the date of the application for payment; (2) any sums expended by the City in performing any of Contractor’s obligations under the Contract which Contractor has failed to perform or has performed inadequately; (3) defective Work not remedied; (4) stop notices as allowed by state law;

(5) reasonable doubt that the Work can be completed for the unpaid balance of the Total Contract Price or within the scheduled completion date; (6) unsatisfactory prosecution of the Work by Contractor; (7) unauthorized deviations from the Contract; (8) failure of Contractor to maintain or submit on a timely basis proper and sufficient documentation as required by the Contract or by City during the prosecution of the Work; (9) erroneous or false estimates by Contractor of the value of the Work performed; (10) any sums representing expenses, losses, or damages as determined by the City, incurred by the City for which Contractor is liable under the Contract; and (11) any other sums which the City is entitled to recover from Contractor under the terms of the Contract or pursuant to state law, including Section 1727 of the California Labor Code. The failure by the City to deduct any of these sums from a progress payment shall not constitute a waiver of the City’s right to such sums.

3.2.6 Substitutions for Contract Retentions. In accordance with California Public Contract Code Section 22300, the City will permit the substitution of securities for any monies withheld by the City to ensure performance under the Contract. At the request and expense of Contractor, securities equivalent to the amount withheld shall be deposited with the City, or with a state or federally chartered bank in California as the escrow agent, and thereafter the City shall then pay such monies to Contractor as they come due. Upon satisfactory completion of the Contract, the securities shall be returned to Contractor. For purposes of this Section and Section 22300 of the Public Contract Code, the term “satisfactory completion of the contract” shall mean the time the City has issued written final acceptance of the Work and filed a Notice of Completion as required by law and provisions of this Contract. Contractor shall be the beneficial owner of any securities substituted for monies withheld and shall receive any interest thereon. The

BB&K (2024) 4 SHORT FORM CONSTRUCTION CONTRACT

escrow agreement used for the purposes of this Section shall be in the form provided by the City.

3.2.7 Payment to Subcontractors. Contractor shall pay all subcontractors for and on account of work performed by such subcontractors in accordance with the terms of their respective subcontracts and as provided for in Section 7108.5 of the California Business and Professions Code. Such payments to subcontractors shall be based on the measurements and estimates made and progress payments provided to Contractor pursuant to this Contract.

3.2.8 Title to Work. As security for partial, progress, or other payments, title to Work for which such payments are made shall pass to the City at the time of payment. To the extent that title has not previously been vested in the City by reason of payments, full title shall pass to the City at delivery of the Work at the destination and time specified in this Contract. Such transferred title shall in each case be good, free and clear from any and all security interests, liens, or other encumbrances. Contractor promises and agrees that it will not pledge, hypothecate, or otherwise encumber the items in any manner that would result in any lien, security interest, charge, or claim upon or against said items. Such transfer of title shall not imply acceptance by the City, nor relieve Contractor from the responsibility to strictly comply with the Contract, and shall not relieve Contractor of responsibility for any loss of or damage to items.

3.2.9 Labor and Material Releases. Contractor shall furnish City with labor and material releases from all subcontractors performing work on, or furnishing materials for, the Work governed by this Contract prior to final payment by City.

3.2.10 Prevailing Wages. Contractor is aware of the requirements of California Labor Code Section 1720 et seq., and 1770 et seq., as well as California Code of Regulations, Title 8, Section 16000 et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects.