Fire sprinkler testing, maintenance, and repair services (price agreement)

The Oregon Department of Administrative Services (DAS), State Procurement Services is soliciting proposals for a comprehensive fire sprinkler testing, maintenance, and repair services contract covering approximately 27 state-owned and rented properties across Eugene, Portland, Clackamas, Hillsboro, Salem, and Wilsonville. The Request for Proposal (RFP No. S-10700-00013714) seeks a contractor to perform annual, three-year, and five-year fire sprinkler system inspections, including testing of fire hydrants, fire pumps, server room fire suppression systems, and private fire service mains. Key qualifications for proposers include having technicians with NFPA Certified Fire Inspector I certification and knowledge of NFPA 20 and 25 Codes. The evaluation process will allocate 60 total points, with 20 points for reference checks, 20 points for price proposal, and 20 points for key persons and credentials. Proposals were due on Wednesday, July 2, 2025, at 4:00 PM PST, with an initial contract term anticipated to be two years and potential renewals up to a maximum of ten years.

The state actively encourages participation from certified small businesses, including disadvantaged, minority-owned, woman-owned, service-disabled veteran-owned, and emerging small businesses. Proposers must complete a COBID (Certification Office for Business Inclusion and Diversity) Certification and Outreach Plan, which requires disclosure of existing contractual relationships and strategies for soliciting certified firms. The procurement includes preferences for in-state vendors and those using recycled materials. While specific award values are not explicitly stated, the pricing proposal attachment indicates potential service costs ranging from $20 to $2,500 for different testing types across multiple facilities. Proposers must demonstrate financial stability, provide comprehensive insurance coverage, and comply with Oregon's public contracting requirements, including non-discrimination policies and tax law compliance. The contract emphasizes professional performance standards and adherence to national fire protection standards, with potential for a substantial multi-year service agreement across state government facilities.