Fire Protection Equip Inspection

The West Virginia Office of Shared Administration (WVOSA) Purchasing Division is soliciting bids for fire protection equipment inspection, maintenance, and repair services for the Welch Community Hospital located in Mingo County. The procurement involves comprehensive fire safety system services, including annual inspections of 70 fire extinguishers, quarterly inspections of wet sprinkler systems and antifreeze loops, semi-annual fire alarm system inspections with sensitivity testing, range hood exhaust cleaning, and wet Ansul fire suppression system inspections. Additionally, the contract requires annual inspections of four backflow preventers and 121 detector heads, along with on-call corrective maintenance services. Vendors must hold specific certifications, including a West Virginia Electrician License (Low Voltage), West Virginia Fire Protection Worker certifications for Sprinkler Fitter-Journeyman, Fire Extinguisher Technician, and Pre-Engineered Suppression Installer. A mandatory pre-bid conference is scheduled for October 29, 2025, at 1:00 PM at the hospital cafeteria, with bid questions due by 10:30 AM on November 6, 2025, and final bids due by 1:30 PM on November 13, 2025. The contract will be awarded to the vendor offering the lowest annual grand total cost while meeting all required specifications.

The solicitation is partially or wholly funded by federal funds, requiring compliance with a Federal Funds Addendum and HIPAA Business Associate requirements. The contract imposes fourteen required contract provisions addressing various federal compliance standards, including minority business and women's business enterprise considerations, domestic preferences for U.S.-produced goods, and specific federal procurement regulations. Vendors must provide service reports after each inspection, respond to emergency service calls within four hours, and maintain 24/7 availability. Parts will be billed at the vendor's cost plus shipping, with a markup not exceeding 10%. The pricing structure includes unit costs for inspections and hourly rates for corrective maintenance during regular business hours, after-hours, weekends, and holidays. While no specific contract value is explicitly stated, the solicitation includes a baseline parts allowance of $3,000 and suggests the contract will be an open-end agreement with quantities representing approximations that may vary. Vendors must be registered with the State of West Virginia and provide proof of specific insurance requirements, including Commercial General Liability Insurance of $1,000,000 per occurrence.