Fire Department EMS and Prevention Fee Study

The Santa Monica Fire Department (SMFD) is seeking proposals for a comprehensive Fire Department Emergency Medical Services (EMS) and Prevention Fee Study. The solicitation targets qualified consulting firms to conduct a detailed analysis of the department's EMS service and prevention activity fee structures over a one-year contract term. The project requires a thorough examination of current EMS delivery costs, including per-unit, per-response, and per-capita expenses, with specific focus on analyzing personnel, equipment, vehicle, facility, administrative, and overhead costs for both advanced life support (ALS) and basic life support (BLS) transports. Key deliverables include developing a comprehensive fee schedule for ambulance transport services, identifying billable services such as first responder fees, traffic accident clean-up fees, and equipment charges, and evaluating potential fees associated with Cal Fire High Severity Hazard Fire Zones covering approximately 1,500 parcels. The RFP was released on September 26, 2025, with questions due by October 3, 2025, and proposal submissions required by October 17, 2025, at 3:00 pm. The contract will be awarded using a point system evaluating cost (25 points), experience and technical competence (25 points), ability to meet work plans and timelines (20 points), stability and references (15 points), and value-added services (15 points).

While no specific set-aside designations or restrictions for disadvantaged enterprises are explicitly mentioned in the provided documents, the procurement appears to be open to qualified consulting firms with expertise in municipal fire department fee studies and EMS service analysis. The contract does not indicate an existing incumbent vendor, though the PSA template suggests potential for subconsultant involvement. Insurance requirements are stringent, mandating Commercial General Liability ($1,000,000 per occurrence), Automobile Liability ($1,000,000 per accident), Workers' Compensation (statutory limits), and Professional Liability ($1,000,000 per occurrence/$2,000,000 annual aggregate). The exact contract value is not specified in the documents, but the PSA template indicates compensation will not exceed a predetermined amount to be detailed in the contract's budget exhibit. Prospective bidders must be authorized to do business in California, maintain appropriate insurance with A.M. Best rating of A:VII, and be prepared to comply with Santa Monica ordinances and California state laws.