File No. 472/19087. RAA-Baraga CF-Propane Plant Upgrades

The State of Michigan Department of Technology, Management and Budget (DTMB), State Facilities Administration is soliciting design-build bids for the replacement and repair of the backup fuel system and propane blending system at Baraga Correctional Facility located at 13924 Wadaga Road, Baraga, Michigan 49908. This procurement encompasses comprehensive restoration of the propane plant to full operational capability, including replacement of propane blending system components (vaporizers, mixers, controls), replacement of gas piping and electrical connections with proper grounding for code compliance, equipment sizing calculations approved by a professional engineer, installation of a new UPS system for vaporizer operation during power outages, painting of all piping and equipment, and trial operation of terminal equipment to confirm system functionality. Bidders must obtain all necessary permits and approvals from the Michigan Department of Licensing and Regulatory Affairs Bureau of Construction Codes and Bureau of Fire Services, complete a mandatory pre-bid conference and facility tour held on September 4, 2019 at 11:00 a.m., and submit electronic bids through the SIGMA VSS website by September 25, 2019 at 2:00 p.m. local time. The contract completion date is June 15, 2020, with liquidated damages of $300 per calendar day assessed for delays beyond substantial completion. Qualified bidders must provide evidence of Michigan-based business certification, comply with prevailing wage requirements, and meet security protocols specific to correctional facility work including LEIN (Law Enforcement Information Network) criminal background clearance for all contractor personnel. The compensation structure is a Not-To-Exceed Bid with cost categories including Design Services, Construction and Trade Labor, Subcontractors, General Conditions, Management, and Overhead and Profit applied as percentages to actual costs; a $5,000 provisional allowance is included for incidental work with additional work performed on a time-and-material basis as pre-authorized.

Bidders must comply with Public Act 22 of 2010 regarding Michigan-based business certification and qualified disabled veteran (QDV) preferences, and must ensure that 50 percent of employees meet Michigan residency requirements. A 5% bid security is required, and performance and payment bonds are mandatory for all bids exceeding $50,000. All bidders must acknowledge receipt of two issued addenda (issued September 6 and September 18, 2019) in their bid submissions, and failure to do so may result in bid rejection. Bidders must carry Commercial General Liability Insurance with minimum limits of $1,000,000 per occurrence, Worker's Compensation Insurance, Professional Liability Insurance, and Pollution Liability Insurance, with the State of Michigan named as an additional insured on all policies. The project requires integration with existing infrastructure including a Trinity-manufactured propane storage tank (30-gallon capacity) with associated internal valves, emergency shutdown systems, liquid pumps, bypass valves, and an existing Ely Energy vaporizer/mixer unit manufactured in 1990; the October 2018 inspection report documented the system in generally good working condition with minor bypass line piping leaks requiring repair. No specific budget or award value is disclosed in the contract documents; however, the Not-To-Exceed Bid structure and liquidated damages provisions indicate this is a fixed-scope project with controlled cost parameters, and bidders should anticipate submission through the state's electronic procurement system with documentation of technical qualifications and financial capacity to complete the work.