Fertilizer for State Farms

The West Virginia Department of Administration Purchasing Division, on behalf of the Department of Agriculture, issued Centralized Request for Quote (CRFQ) AGR25-11 for a one-time purchase of granular fertilizer for four state farm locations in Summers County. The procurement encompasses 81 tons of bagged fertilizer across six distinct line items to be delivered to Huttonsville State Farm, Pruntytown State Farm, General John McCausland Memorial Farm, and Lakin State Farm. Specific fertilizer requirements include 23-10-21 NPK (34 tons), 19-19-19 NPK (10 tons), 23-10-21 NPK (22 tons), 46-0-0 NPK with Nutrisphere-N nitrogen stabilization (29 tons total across multiple locations), 22-9-24 NPK with Nutrisphere-N (15 tons), and 19-14-23 NPK with Nutrisphere-N (11 tons), with all products packaged in 1-ton super sacks. The solicitation was issued on January 21, 2025, with a vendor question deadline of January 29, 2025, at 2:00 PM EST/EDT, and a bid closing date of February 5, 2025, at 1:30 PM EST/EDT, submitted to the Department of Administration Purchasing Division at 2019 Washington Street East, Charleston, WV 25305. Bidders must provide unit prices per ton for each fertilizer type and location on the pricing exhibit (Exhibit A), and all deliveries must occur within 14 days of purchase order issuance with shipping costs included in quoted unit prices, with delivery on an F.O.B. destination basis. Award will be made to the vendor providing the lowest overall total cost while meeting all specified fertilizer formulation requirements, and this is a one-time purchase contract with no renewal options that will terminate upon delivery of all ordered goods.

The solicitation documentation does not identify any set-aside designations, disadvantaged enterprise preferences, incumbent vendors, or restrictions limiting eligible bidders to specific organization types. No current contractor information or incumbent preference is specified in the procurement materials. The contract represents a straightforward commodity purchase with no integration of existing infrastructure or technology required beyond standard delivery capabilities. No specific budget range or award value is disclosed in the solicitation documentation; however, the total procurement volume of 81 tons across multiple fertilizer formulations and four delivery locations provides a basis for vendors to estimate the potential contract value. All bidders must acknowledge receipt of Addendum 01 by completing the Addendum Acknowledgment Form and submitting it with their bid to avoid disqualification. Interested vendors should contact Larry D. McDonnell at the Department of Administration Purchasing Division at 304-558-2063 or larry.d.mcdonnell@wv.gov with any questions and must submit their Federal Employer Identification Number (FEIN) and authorized signature with their bid submission.