Fairington Road Exercise Equipment Supply and Installation Services

The City of Stonecrest, Georgia, in DeKalb County, is issuing an Invitation to Bid (ITB-0008-25) for a fixed, one-time project to supply and install new outdoor exercise equipment at Fairington Park located at 2831 Fairington Parkway. The procurement requires bidders to supply and install five specific pieces of outdoor exercise equipment including a double station Sky Walker (Model PFT005 or approved equal), single station Fit Rider with resistance (Model PFT006WR or approved equal), single station Exercise Bike without resistance (Model PFT061 or approved equal), single station Rower (Model PFT002 or approved equal), and double station Chest Press (Model PFT012 or approved equal), along with poured-in-place rubberized surfacing material in the City's branded black and red colors installed around each equipment station. All equipment and installation must comply with federal standards including CPSC, ASTM, IPEMA, and ADA requirements, and the selected contractor must complete substantially all work within 60 calendar days and achieve final completion within 90 calendar days of receiving the Notice to Proceed, with commencement required within 10 calendar days. Electronic bid submissions are required via BidNet with a deadline of 3:00 p.m. on Monday, August 11, 2025; no pre-bid conference is scheduled, and bidders must submit all required forms including a Statement of Qualifications, three references specific to playground exercise equipment supply and installation services in Georgia (with at least one from a local, county, state, or federal entity), proof of insurability and bonding capability, and all mandatory certifications including drug-free workplace compliance, E-Verify authorization, and Georgia Security and Immigration Compliance Act acknowledgment. Award will be made to the lowest responsive and responsible bidder based on total aggregate cost, with pricing submitted as all-inclusive firm prices on the provided Bid Cost Proposal Form representing complete compensation for labor, materials, equipment, and all incidental costs.

The City recognizes Small Business Enterprise (SBE), Minority Business Enterprise (MBE), Women Business Enterprise (WBE), and Local Business classifications, and the procurement is subject to Disadvantaged Business Enterprise (DBE) compliance requirements with a 5 percent retainage withheld until the contractor demonstrates compliance. Bidders must furnish a bid bond equal to five percent of the total bid amount, and the selected contractor must provide performance and payment bonds equal to 100 percent of the contract price and a maintenance bond equal to one-third of the contract price for one year following completion within ten business days of the Notice of Intent to Award. The existing equipment inventory at Salem Park (Model PFT005, PFT006WR, PFT061, PFT002, and PFT012) serves as a reference for specifications and integration standards that align with the new Fairington Park installation. The awarded contract value was $40,752.17 following selection of JenJax, LLC dba Southeast Outdoor Solutions as the lowest responsive and responsible bidder, with payment processed through two invoices—an initial payment upon 50 percent project completion and a final payment upon completion and City acceptance—and a one-year warranty on all materials, parts, components, equipment, and labor required. The project is funded through Special Purpose Local Optional Tax (SPLOST) funds designated for infrastructure improvements, and liquidated damages of $250 per calendar day are assessed for delays beyond the specified completion date.