Attachment F _ Requests for Approved Equals.pdf

This is a Requests for Approved Equals Form used by the City to evaluate vendor submissions for approved equal product status during procurement solicitations. Vendors seeking approved equal determination must complete the form and submit it to the Procurement Specialist/Buyer by the deadline specified in the solicitation. The form requires vendors to provide their company name, contact information, solicitation number and title, the relevant specification reference, and a detailed description of the product being proposed as an equal, including manufacturer name and model number. Vendors must attach relevant product literature demonstrating compliance with all solicitation requirements. The City is not obligated to review incomplete requests and will issue its response regarding approved equal status by addendum rather than through the standard DemandStar submission portal.

The form includes a City Use Only section for internal evaluation where procurement staff will indicate whether the requested equal is approved or not approved and provide corresponding reasons for the determination. The submission process is designed to ensure that alternative products meeting solicitation specifications are formally evaluated and documented before vendors proceed with bidding on the contract opportunity.