Eyeclick Beam Flexi 4K Projectors August 2025

Escambia County, through West Florida Public Libraries, is seeking a procurement for interactive projection technology via a Request for Quote (RFQ) released on July 31, 2025. The county requires three (3) EyeClick Beam Flexi 4K projectors (Epson L210SW 4000 model or equivalent) with specific technical specifications, including a rapid 3D motion detection camera, high-end internal speakers, and autonomous game playlist capabilities. The procurement encompasses not only the hardware but also a comprehensive 60-month Kids Fun Subscription providing unlimited access to 200 games and activities, 20 Permanent Games License, and on-site maintenance and warranty. The solicitation requires electronic submission through OpenGov Procurement, with a critical deadline of August 7, 2025 at 12:00 pm for quote submissions. Vendors must provide proof of Sunbiz registration and a W-9 form if awarded, and must meet stringent insurance requirements, including Products Liability Insurance with minimum limits of $250,000 per occurrence and a $500,000 aggregate, which can be supplemented with an Umbrella Liability policy.

While no specific set-aside designations or restrictions on vendor types are explicitly mentioned, the procurement appears open to qualified technology vendors capable of meeting the detailed technical and insurance requirements. The project's pricing structure includes three line items: the EyeClick Beam SE Projector, subscription software, and potential freight/shipping costs. Though a specific budget range is not disclosed, the comprehensive nature of the procurement—including hardware, software subscription, and maintenance—suggests a potentially significant investment. The technology appears to be a new implementation, with no indication of an incumbent vendor. The procurement focuses on enhancing library interactive technology capabilities, targeting an innovative, self-operating interactive projection system for public use. Potential vendors will need to demonstrate not only technical compliance but also the ability to provide a turnkey solution that meets the library's educational and engagement objectives.