Eyeclick_Beam_Flexi_4K_Projectors_August_2025.pdf

RFQ

WFPL Interactive Projectors August 2025

EYECLICK BEAM FLEXI 4K PROJECTORS AUGUST 2025

Escambia County

213 Palafox Place

Pensacola, FL 32502-5822

RELEASE DATE: July 31, 2025

DEADLINE FOR QUESTIONS: August 6, 2025

RESPONSE DEADLINE: August 7, 2025, 12:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/escambiacountyfl https://secure.procurenow.com/portal/%7bproject.government.code%7d

Escambia County

RFQ

Eyeclick Beam Flexi 4K Projectors August 2025

1. Introduction

2. Project Details

3. General Terms and Conditions

4. Pricing Table

5. Vendor Submissions

RFQ #WFPL Interactive Projectors August 2025 Title: Eyeclick Beam Flexi 4K Projectors August 2025

1. Introduction

1.1. Summary

West Florida Public Libraries requests three (3) EyeClick Beam Flexi 4K (Model: Epson L210SW 4000 or equivalent) 10’6” x 6’6”. Rapid, accurate motion detection 3D camera identifies and reacts to every movement from every player. High-end internal speakers round out the experience with outstanding audio quality. Offers customized game playlists and automated playing times, allowing Beam to run independently without requiring staff intervention. Also needed, Kids Fun 60 Month Subscription with

Unlimited access to the full EyeClick library - 200 games and activities, instant access to 200 Games &

Activities mixed between modes, 20 Permanent Games License, On-site Maintenance & Warranty.

Products Liability Insurance required

1. Products Liability Insurance – As referenced in the General Liability section, contracts involving the County purchasing products must have General Liability policies that include

Products/Completed Operations coverage. Limits may vary based on the amount and type of product involved. Minimum limits in the GL are $250,000 per Occurrence with a separate

Products/Completed Operations Aggregate of $500,000, which is standard. Additional limit requirements can be satisfied with an Umbrella Liability policy

1.2. Background

This project is to purchase and install Eyeclick Beam Flexi 4K (Model: Epson L210SW 4000) projectors with Eyeclick software only. This projector and software fit the demands of the space and its requirements.

1.3. Contact Information

Jason Neel

Division Manager

239 North Spring Street

Pensacola, FL 32502

Email: jgneel@mywfpl.com

Phone: (850) 436-9255

Department:

Library Services

1.4. Timeline

Release Project Date July 31, 2025

Question Submission Deadline August 6, 2025, 12:00pm mailto:jgneel@mywfpl.com tel:(850)436-9255

Quote Submission Deadline August 7, 2025, 12:00pm

2. Project Details

2.1. Important Instructions for Electronic Submittal

Escambia County is accepting electronic quote submissions. Bidders shall create a FREE account with

OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic bid.

3. General Terms and Conditions

Escambia County General Terms and Conditions apply to all Purchase Orders resulting from a request for quotes. See the full list of terms and conditions here:

https://myescambia.com/our-services/purchasing/vendor-registration/uniform-contract-format

If you are performing work on Escambia County property, you must provide proof of a certificate of insurance that meets the County’s standard requirements and lists Escambia County as an additional insured. Vendors should contact the designated department or project representative to confirm specific insurance requirements before proceeding with work.

4. Pricing Table

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 EyeClick Beam SE Projector 3 Each

2 Subscription Software to Support

Projector 3 Each

3 Freight / Shipping Cost if Applicable -

If not applicable please enter $0.00 3 Each

TOTAL

https://procurement.opengov.com/governments/3340/signup https://myescambia.com/our-services/purchasing/vendor-registration/uniform-contract-format

5. Vendor Submissions

5.1. I understand that this is a written quote request not a formal bid or solicitation. *

☐ Yes

☐ No

*Response required

5.2. I confirm that the pricing submitted in the Pricing Table is valid for the purposes of this written quote request*

☐ Please confirm

*Response required

5.3. Does your product customized game playlists and automated playing times, allowing Beam to run independently without requiring staff intervention?*

*Response required

5.4. Proof of Sunbiz Registration*

Please provide proof of Sunbiz registration in your submission packet for the quote. Vendors outside the State of Florida are still eligible to participate in purchases with Escambia County, but you must register in Sunbiz before we can issue a payment or finalize the award.

*Response required

5.5. W-9*

Please Provide a copy of your W-9. If awarded the quote, the department will need your W9 to add you to our system for issuing a Purchase Order.

*Response required