Extreme networks switches and accessories

The State of West Virginia, specifically the Department of Health Facilities for the Mildred Mitchell-Bateman Hospital located in Cabell County, is seeking a one-time procurement of Extreme Networks networking equipment and accessories. The solicitation, identified as ARFQ 0512 2927 MMB2600000001, requires seven (7) Extreme Networks 48-port POE switches (Part Number 5320-48P-8XE), seven (7) power cords, and seven (7) 20g Base Direct Attach Cables. The procurement mandates that all equipment must be new, not refurbished, and includes a comprehensive one-year service and support package covering proactive monitoring, troubleshooting, remote management, firmware updates, and 24/7 technical support. The contract will be awarded to the vendor providing all required items at the lowest total cost, with all shipping charges to be included on the pricing sheet without markup. Key dates include a question submission deadline of August 26, 2025, at 10:00 a.m., and a bid submission deadline of September 2, 2025, at 1:30 p.m. Vendors must complete a detailed pricing page and comply with specific mandatory requirements, including brand and part number specificity for all networking equipment.

The solicitation includes provisions for federal fund usage and contains specific compliance requirements for vendors. The procurement emphasizes opportunities for minority businesses, women's business enterprises, and labor surplus area firms. Vendors must be properly registered with WV Oasis and the Secretary of State's office, with all required fees paid. The contract includes specific insurance requirements, including commercial general liability insurance of at least $1 million per occurrence and automobile liability insurance. Vendors must also comply with federal regulations, including domestic preferences, prohibitions on telecommunications equipment from specific foreign manufacturers, and equal employment opportunity requirements. While no specific award value is explicitly stated, the procurement covers networking infrastructure equipment for the hospital. The solicitation is structured to allow potential award of multiple contracts to satisfy state and federal procurement requirements, with a focus on competitive pricing and comprehensive technical specifications for networking equipment.