ARFQ 0512 2927 MMB2600000001 - SPECIFICATIONS.docx

REQUEST FOR QUOTATION

NETWORKING SWITCHES AND ACCESSORIES

ARFQ 0512 2927 MMB2600000001

SPECIFICATIONS

1. PURPOSE AND SCOPE: The State West Virginia, Department of Health Facilities (DHF), Mildred Mitchell-Bateman Hospital (MMBH) is soliciting bids for a one-time purchase of networking switches and accessories. These will be delivered to 1530 Norway Avenue, Huntington, WV 25705.

NOTE: The WVDHHR has developed an EEOP Utilization Report, and it is available at:

https://dhhr.wv.gov/office-of-drug-control-policy/news/Documents/EEO%20Uitlization%20Report%20Completed%20Form%201-29-21-final-PDF%20review%20for%20approval%20to%20submit%20%283%29.pdf

NOTE: This request is covered in part or entirely by federal funds. All bidders will be required to acknowledge and adhere to attached Federal Funds Addendum.

2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below. Additional definitions can be found in section 2 of the General Terms and Conditions.

2.1 “Contract Items” means networking switches more fully described in the specification below .

2.2 “Pricing Page” means the pages, contained wvOASIS or attached hereto as Exhibit A, upon which Vendor should list its proposed price for the Contract Services.

2.3 “Solicitation” means the official notice of an opportunity to supply the State with goods or services that is published through wvOASIS portal.

2.4 “DHF” means Department of Health Facilities.

2.5 “MMBH” means Mildred Mitchell-Bateman Hospital.

3. MANDATORY REQUIREMENTS:

3.1 Mandatory Contract Services Requirements and Deliverables:

Contract Services must meet or exceed the mandatory requirements listed below.

3.1.1 Extreme Networks Equipment:

3.1.1.1 (7) Extreme Networks 48 Port POE Switch

3.1.1.1.1 Must be Part Number 5320-48P-8XE.

3.1.1.1.2 Must be Brand and Part Number Specific.

3.1.1.2.1 Must be Part Number 10099.

3.1.1.2.2 Must be Brand and Part Number Specific.

3.1.1.2.3 Must be NEW not refurbished.

3.1.1.3 (7) Extreme Networks 20g Base Direct Attach Cable – 1m

3.1.1.3.1 Must be Part Number 20G-DACP-SFPDD1M.

3.1.1.3.2 Must be Brand and Part Number Specific.

3.1.1.3.3 Must be NEW not refurbished.

3.1.2 Service/Support:

3.1.2.1 Must include 1 year coverage

3.1.2.1.1 Must include proactive monitoring:

Continuous monitoring of switch performance, and potential issues.

3.1.2.1.3 Must include Remote Management:

To allow for configuration, updates, and adjustments to switch settings.

3.1.2.1.4 Must include Firmware Updates:

To allow for the latest software versions for security and performance improvements.

3.1.2.1.5 Must include 24/7 Support:

Around-the-clock support with critical network issues.

3.1.3 Shipping:

3.1.3.1 All shipping charges must be included on the pricing sheet and become part of the total cost. No markup permitted on shipping.

3.1.3.1.1 Shipping must be on a separate line on the invoice.

4. CONTRACT AWARD:

4.1 Contract Award: The Contract is intended to provide the Agencies with a purchase price for the Contract Items and Services. The Contract shall be awarded to the Vendor that provides all Contract Items and Services meeting the required specifications for the lowest grand total cost as shown on the Pricing Page.

4.2 Pricing Page: Vendor should complete the Pricing Page by indicating the price per unit by the quantity to equal the extended cost. Vendor should complete the Pricing Page in full as failure to complete the Pricing Page in its entirety may result in Vendor’s bid being disqualified.

4.3 Vendor should type or electronically enter the information into the Pricing Pages through wvOASIS, if available, or as an electronic document.

5. PERFORMANCE: Vendor and Agency shall agree upon a schedule for performance of Contract Services and Contract Services Deliverables, unless such a schedule is already included herein by Agency. In the event that this Contract is designated as an open-end contract, Vendor shall perform in accordance with the release orders that may be issued against this Contract.

6. PAYMENT: Agency shall pay a monthly invoice, as shown on the Pricing Pages, for all Contract Services performed and accepted under this Contract. Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia.

7. TRAVEL: Vendor shall be responsible for all mileage and travel costs, including travel time, associated with performance of this Contract. Any anticipated mileage or travel costs may be included in the flat fee or hourly rate listed on Vendor’s bid, but such costs will not be paid by the Agency separately.

8. FACILITIES ACCESS: Performance of Contract Services may require access cards and/or keys to gain entrance to Agency’s facilities. In the event that access cards and/or keys are required:

8.1 Vendor must identify principal service personnel which will be issued access cards and/or keys to perform service.

8.2 Vendor will be responsible for controlling cards and keys and will pay replacement fee, if the cards or keys become lost or stolen.

8.3 Vendor shall notify Agency immediately of any lost, stolen, or missing card or key.

8.4 Anyone performing under this Contract will be subject to Agency’s security protocol and procedures.

8.5 Vendor shall inform all staff of Agency’s security protocol and procedures.

9. VENDOR DEFAULT:

9.1 The following shall be considered a vendor default under this Contract.

9.1.1 Failure to perform Contract Services in accordance with the requirements contained herein.

9.1.2 Failure to comply with other specifications and requirements contained herein.

9.1.3 Failure to comply with any laws, rules, and ordinances applicable to the Contract Services provided under this Contract.

9.1.4 Failure to remedy deficient performance upon request.

9.2 The following remedies shall be available to Agency upon default.

9.2.1 Immediate cancellation of the Contract.

9.2.2 Immediate cancellation of one or more release orders issued under this Contract.

9.2.3 Any other remedies available in law or equity

10. MISCELLANEOUS:

10.1 Contract Manager: During its performance of this Contract, Vendor must designate and maintain a primary contract manager responsible for overseeing Vendor’s responsibilities under this Contract. The Contract manager must be available during normal business hours to address any customer service or other issues related to this Contract. Vendor should list its Contract manager and his or her contact information below.

Contract Manager: ________________________________________________

Telephone Number: ________________________________________________

Email Address: ________________________________________________

Fax Number: ________________________________________________ Revised 12/12/2017