Exchange Migration Services
Closed State & local contract opportunity Posted
- Solicitation number
- 2026-272
- State
- Rhode Island
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- UNSPSC codes
- 81112501 Computer software licensing service
- 92110000 Military services and national defense
- 81111514 Cloud support services
- 81111515 Cloud fusion service
- 43230000 Software
- 94000000 Organizations and Clubs
- 81112012 ANS and ATM software maintenance/development services
- 93000000 Politics and Civic Affairs Services
- 81130000 Statistics
- 93100000 Political systems and institutions
- Points of contact
-
- Philip Carlucci philip.f.carlucci@warwickri.gov (401) 921-9666
- Francis Gomez francis.m.gomez@warwickri.gov (401) 921-9704
Opportunity details come from bidnetdirect.com. Updated .
About this opportunity
The City of Warwick, Rhode Island, located in Kent County, is seeking proposals for Microsoft 365 Migration Services through Bid2026-272, with the primary objective of migrating approximately 800 mailboxes totaling 1.4 TB from their current on-premise Exchange 2019 system to Microsoft 365. The comprehensive project requires a vendor to perform a complete migration service, including a Microsoft 365 readiness assessment, onsite discovery, planning, third-party integration, migration testing, administrative training, and 40 hours of post-implementation support. The solicitation outlines a detailed 10-week project timeline, with specific milestones including evaluation and plan development (weeks 1-3), migration testing and final migration (weeks 4-8), administrative training (week 9), and final go-live sync (week 10). Evaluation criteria will be weighted across four key areas: experience and service reputation (30%), alignment with long-term technology goals (30%), project start availability (15%), and pricing (25%). Proposals are due by 11:00 AM on Thursday, November 13, 2025, with a public bid opening scheduled at 65 Centerville Road, Meeting Room 2.
The procurement includes specific compliance requirements, particularly for specialized departments such as the Police Department (requiring CJIS standards) and the Fire Department's Paramedic Unit (with HIPAA requirements). The city's existing technology infrastructure involves Windows-based machines, Exchange 2019, Sophos Cloud Email Filtering, and Barracuda Email Archiving, which the selected vendor must successfully integrate. While no specific set-aside designations are mentioned, the city reserves the right to award the contract based on the most favorable bid and may consult multiple purchasing consortiums, including RI State MPA, NASPO, MHEC, Sourcewell, and OMNIA Partners. The current solicitation does not specify an exact budget range or award value, but the scope suggests a complex migration project involving approximately 800 user mailboxes and 1.4 TB of data transfer. Potential bidders should be prepared to demonstrate comprehensive Microsoft 365 migration expertise, technical capability to handle municipal government requirements, and a proven track record of successful email system migrations.
Opportunity text
The City of Warwick is seeking proposals for Microsoft 365 Migration Services. The work under this contract involves providing all necessary services and expertise to successfully migrate the City's current on-premise Exchange system to Microsoft 365, in accordance with the provided specifications.
Files
| File | Type | Posted |
|---|---|---|
| SPECIFICATIONS Bid2026-272 Exchange Migration Services.pdf |
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