ExaGrid Hardware Support and Maintenance Support Renewal

The City of Pembroke Pines in Broward County, Florida, is soliciting bids for an ExaGrid hardware support and maintenance renewal through Invitation for Bid #TS-25-18. The procurement seeks a one-year renewal of support and maintenance for multiple ExaGrid hardware systems, specifically including one EX160Grid Raw 360TB Capacity System, one EX80 Grid Raw 192TB Capacity System, six 10Gigabit Ethernet Dual Port SFP+ Optical Add-Ons, and two EX63000E Raw 144TB Capacity Systems. The primary objective is to maintain the city's dedicated hardware solution for backup storage and data replication, ensuring secure system backups, rapid recovery capabilities, and operational continuity. Qualified firms must submit electronic proposals through the City's OpenGov e-Procurement portal by November 18, 2025, at 2:00 pm, with a virtual bid opening scheduled for 2:30 pm the same day. Potential bidders can submit questions until November 3, 2025, and the city reserves the right to accept or reject any bids, ultimately awarding the contract to the most responsive and responsible bidder.

The solicitation includes several compliance requirements and opportunities for potential contractors, including mandatory E-Verify system registration and background screening. The city offers potential contract usage to other governmental agencies at the same terms and pricing, broadening the opportunity's scope. While no specific set-aside designations are explicitly outlined, the attached HUD Section 3 Implementation Plan suggests a preference for local economic development, encouraging contractors to provide job training and employment opportunities for low- or very low-income residents. For contracts over $200,000, contractors must make best efforts to ensure 25% of total project hours are worked by Section 3 workers. The estimated project cost is $65,000, and notably, no proposal security, bid bond, payment, or performance bonds are required. Vendors are encouraged to register on the OpenGov platform and must comply with various local and state requirements, including restrictions on scrutinized companies.