Eweb ITB 023-072-G resilient wedge & butterfly gate valves

The Eugene Water & Electric Board (EWEB) has issued an Invitation to Bid (ITB) #23-072-G for the procurement of resilient wedge and butterfly gate valves to be used in their water distribution system, serving Lane County and the City of Eugene, Oregon. The procurement is an as-needed contract for various valve sizes and configurations, with an estimated annual usage detailed in the bid documents. Bidders are required to provide comprehensive pricing information, including unit costs and five-year extended costs for 33 specific line items of valves. The bid closing date was originally April 18, 2023, but has been extended to June 7, 2023, at 2:30 pm PT, with no pre-bid conference scheduled. Evaluation criteria include responsiveness, responsibility, and pricing, with EWEB reserving the right to add, delete, or substitute valve models as needed. Bidders must also provide information on their company's sustainability practices and use of recycled materials. The contract will be a five-year term with automatic 4% annual price increases.

EWEB will provide preference to Oregon-based ("resident") bidders and may apply reciprocal preferences for out-of-state bidders. The bid tabulation reveals seven bids were received, with Valve Specialties, Inc. emerging as the lowest responsive and responsible bidder with a total bid price of $306,918.00. No specific set-aside designations were mentioned for disadvantaged enterprises or minority-owned businesses. The contract will be funded through EWEB's water operations budget, though specific funding amounts were not disclosed. The procurement allows for a single award to the most qualified vendor, with the intent of establishing a comprehensive supply agreement for critical water infrastructure components. Bidders were required to propose specific manufacturers and part numbers for the valves, with only pre-approved valve brands accepted. The contract includes provisions for potential adjustments in valve requirements and quantities over the five-year period, providing flexibility for EWEB's ongoing infrastructure needs.