Addendum 1~9.pdf

Rev 4-21-20

May 15, 2023

ADDENDUM # 1

Resilient Wedge & Butterfly Gate Valves

ITB # 23-072-G

This addendum modifies the bidding document(s) for work only to the extent indicated herein. All other areas not specifically mentioned or affected by this addendum shall remain in full force. This addendum shall be added as a part of the original bidding document and shall become part of the work required.

REVISIONS TO SOLICITATION DOCUMENT

1. ATTACHMENT F – PRICING SHEET

There are two duplicate line items on the current Pricing Sheet Attachment F.

Please use Excel version of the Revised Pricing Sheet Attachment F-1 instead and include in your bid instead. A pdf copy is attached for inspection but be sure to download the Excel version from the OregonBuys for your actual bid submission.

2. REVISED BID DUE DATE

The bid due date is extended from June 1, 2023 to JUNE 7, 2023 AT 2:30 PM.

3. REVISED LEGAL ADVERTISEMENT (PDF page 3)

Add the red font verbiage to the first sentence as follows:

“The Eugene Water & Electric Board (EWEB) requests bids from companies interested in providing resilient wedge gate valves for use in the water distribution system on an as-needed basis for an anticipated term length of five (5) years.”

4. SECTION 1.5 – ALTERNATE BRAND

Strike in entirety and replace “Alternate Brand” with “Reserved”.

Explanation: This section conflicts with SECTION 4 /Item 5.5 MATERIAL STANDARIZATION and specifically, Item 5.5.1 which states that only materials that have been approved for use n EWEB’s water distribution system may be bid. Since it takes at least a year to be tested and approved, it will not be possible to accept brands other than those listed in section 4 of the Bid document.

In summary, alternate brands cannot be bid for this contract. If your company wishes to submit similar valves that you believe could be approved and placed on EWEB’s list of approved providers for wedge and gate valves, we encourage providers to submit them per Exhibit #3 – Manufacturer Procedures for Submitting Materials. Future bids could then be submitted for the contract anticipated in 2028.

Rev 4-21-20

QUESTION & ANSWER

1. Can you confirm that the contract length will be five years?

Yes. Five years is correct. The Pricing Form (Attachment F-1) is asking for the total price bid for 5 years, but we further confirm and clarify per the REVISION (#3) above.

CLOSING DATE AND TIME

Revised closing date is June 7, 2023 at 2:30 pm. (Formerly June 1, 2023.)

This addendum constitutes a MATERIAL CHANGE to the bid. ITS RECEIPT BY THE BIDDER IS TO BE ACKNOWLEDGED BY A SIGNATURE AND RETURNING A COPY OF THE ADDENDUM WITH ITS RESPONSE OR

BY CIRCLING THE ADDENDUM NUMBER IN THE APPROPRIATE AREA ON THE BID FORM.

Addendum prepared by:

Sandra Hahn, Purchasing Contact

The undersigned hereby acknowledges receipt of this Addendum and agrees to be bound by the conditions therein.

Company Name: ________________________________

Signature: ______________________________________

Date __________________________

End of Addendum

ATTACHMENT F

BID FORM

Item # EWEB Stock Code Item Description Proposed Manufacturer

Manufacturer Part No

Estimated Annual Usage

Unit Cost Extended Cost

1 975-0003215

VALVE, GATE, 2", SCREWED, 200 LB, RESILIENT WEDGE, EPOXY COATED, WITH SQUARE OPERATING

NUT, NON-RISING STEM (WITHOUT ACCESSORIES)

127 -$ USE THE EXCEL FORM TO SUBMIT PRICING

2 975-0003216

VALVE, GATE, 3", FLANGE, 250 LB, RESILIENT WEDGE, EPOXY COATED, WITH SQUARE OPERATING

NUT, NON-RISING STEM (WITHOUT ACCESSORIES)

1 -$

3 975-0003217

VALVE, GATE, 4", FLANGE, 250 LB, RESILIENT WEDGE, EPOXY COATED, WITH SQUARE OPERATING

NUT, NON-RISING STEM (WITHOUT ACCESSORIES)

2 -$

4 975-0003218

VALVE, GATE, 4", MECHANICAL JOINT, 250 LB, RESILIENT WEDGE, EPOXY COATED, WITH SQUARE

OPERATING NUT, NON-RISING STEM (WITHOUT ACCESSORIES)

78 -$

5 975-0003219

VALVE, GATE, 4", FLANGE X MECHANICAL JOINT, 250 LB, RESILIENT WEDGE, EPOXY COATED, WITH

SQUARE OPERATING NUT, NON-RISING STEM (WITHOUT ACCESSORIES)

88 -$

6 975-0003220

VALVE, GATE, 6", MECHANICAL JOINT, 250 LB, RESILIENT WEDGE, EPOXY COATED, WITH SQUARE

OPERATING NUT, NON-RISING STEM (WITHOUT ACCESSORIES)

51 -$

7 975-0003221

VALVE, GATE, 6", FLANGE X MECHANICAL JOINT, 250 LB, RESILIENT WEDGE, EPOXY COATED, WITH

SQUARE OPERATING NUT, NON-RISING STAINLESS STEEL STEM (WITHOUT ACCESSORIES)

213 -$

8 975-0003222

VALVE, GATE, 6", FLANGE, 250 LB, RESILIENT WEDGE, EPOXY COATED, WITH SQUARE OPERATING

NUT, NON-RISING STEM (WITHOUT ACCESSORIES)

3 -$

9 975-0003223

VALVE, GATE, 8", MECHANICAL JOINT, 250 LB, RESILIENT WEDGE, EPOXY COATED, WITH SQUARE

OPERATING NUT, NON-RISING STEM (WITHOUT ACCESSORIES)

68 -$

10 975-0003224

VALVE, GATE, 8", FLANGE, 250 LB, RESILIENT WEDGE, EPOXY COATED, WITH SQUARE OPERATING

NUT, NON-RISING STEM (WITHOUT ACCESSORIES) 2 -$

11 975-0003225

VALVE, GATE, 8", FLANGE X MECHANICAL JOINT, 250 LB, RESILIENT WEDGE, EPOXY COATED, WITH

SQUARE OPERATING NUT, NON-RISING STEM (WITHOUT ACCESSORIES)

223 -$

12 975-0003226

VALVE, GATE, 10", MECHANICAL JOINT, 250 LB, RESILIENT WEDGE, EPOXY COATED, WITH SQUARE

OPERATING NUT, NON-RISING STEM (WITHOUT ACCESSORIES)

3 -$

13 975-0003227

VALVE, GATE, 10", FLANGE X MECHANICAL JOINT, 250 LB, RESILIENT WEDGE, EPOXY COATED, WITH

SQUARE OPERATING NUT, NON-RISING STEM (WITHOUT ACCESSORIES)

8 -$

14 975-0003228 VALVE, GATE, 10", FLANGE, 250 LB, RESILIENT WEDGE, EPOXY COATED, WITH SQUARE OPERATING

NUT, NON-RISING STEM (WITHOUT ACCESSORIES) 44 -$

15 975-0003229

VALVE, GATE, 12", FLANGE X MECHANICAL JOINT, 250 LB, RESILIENT WEDGE, EPOXY COATED, WITH

SQUARE OPERATING NUT, NON-RISING STEM (WITHOUT ACCESSORIES)

10 -$

The Undersigned hereby offers to furnish all products as specified herein in strict accordance with the Bid Documents, and for the following amount(s). Prices include all costs related to shipping and handling:

ESTIMATES NOT BINDING

Any estimates or other information provided by EWEB regarding this purchase is for informational purposes only and shall not be relied upon by any bidder.

By submitting a bid, bidder assumes all risk of personally investigating the conditions relating to the performance of this contract. EWEB neither represents nor warrants the accuracy of any estimate or information; and bidders agree to bear exclusive responsibility for, and to accept all risks associated with their estimates of the reasonable costs of the performance of this contract.

ATTACHMENT F

BID FORM

Item # EWEB Stock Code Item Description Proposed Manufacturer

Manufacturer Part No

Estimated Annual Usage

Unit Cost Extended Cost

16 975-0003230 VALVE, GATE, 12", MECHANICAL JOINT, 250 LB, RESILIENT WEDGE, EPOXY COATED, WITH SQUARE

OPERATING NUT, NON-RISING STEM (WITHOUT ACCESSORIES) 2 -$

17 975-0003231

VALVE, GATE, 12", FLANGE, 250 LB, RESILIENT WEDGE, EPOXY COATED, WITH SQUARE OPERATING

NUT, NON-RISING STEM (WITHOUT ACCESSORIES)

1 -$

18 975-0003232

VALVE, GATE, 16", FLANGE X MECHANICAL JOINT, 250 LB, RESILIENT WEDGE, EPOXY COATED, WITH

SQUARE OPERATING NUT, NON-RISING STEM (WITHOUT ACCESSORIES)

1 -$

19 975-0003233 VALVE, GATE, 16", MECHANICAL JOINT, 250 LB, RESILIENT WEDGE, EPOXY COATED, WITH SQUARE

OPERATING NUT, NON-RISING STEM (WITHOUT ACCESSORIES) 1 -$

20 975-0003234

VALVE, BUTTERFLY, 10", MECHANICAL JOINT, WITH 2" OPERATING NUT, CLASS 150B (WITHOUT

ACCESSORIES) 1 -$

21 975-0003235

VALVE, BUTTERFLY, 10", MECHANICAL JOINT X FLANGE, WITH 2" OPERATING NUT, CLASS 150B

(WITHOUT ACCESSORIES)

1 -$

22 975-0003236

VALVE, BUTTERFLY, 12", MECHANICAL JOINT, WITH 2" OPERATING NUT, CLASS 150B (WITHOUT

ACCESSORIES)

1 -$

23 975-0003255

VALVE, BUTTERFLY, 12", MECHANICAL JOINT X FLANGE, WITH 2" OPERATING NUT, CLASS 150B

(WITHOUT ACCESSORIES)

13 -$

24 975-0003237

VALVE, BUTTERFLY, 16", MECHANICAL JOINT, WITH 2" OPERATING NUT, CLASS 150B. (WITHOUT

ACCESSORIES)

2 -$

25 975-0003256

VALVE, BUTTERFLY, 16", MECHANICAL JOINT X FLANGE, WITH 2" OPERATING NUT, CLASS 150B

(WITHOUT ACCESSORIES)

1 -$

26 975-0003238

VALVE, BUTTERFLY, 20", MECHANICAL JOINT, WITH 2" OPERATING NUT, CLASS 150B. (WITHOUT

ACCESSORIES)

1 -$

27 975-0003239

VALVE, BUTTERFLY, 20", MECHANICAL JOINT X FLANGE, WITH 2" OPERATING NUT, CLASS 150B.

(WITHOUT ACCESSORIES)

1 -$

28 975-0003240

VALVE, BUTTERFLY, 24", MECHANICAL JOINT, WITH 2" OPERATING NUT, CLASS 150LB. (WITHOUT

ACCESSORIES)

1 -$

29 975-0003241

VALVE, BUTTERFLY, 24", MECHANICAL JOINT X FLANGE, WITH 2" OPERATING NUT, CLASS 150B.

(WITHOUT ACCESSORIES)

1 -$

30 975-0003261

VALVE, BUTTERFLY, 12" FLANGE X FLANGE, WITH 2" OPERATING NUT, CLASS 150LB (WITHOUT

ACCESSORIES)

1 -$

31 975-0003262

VALVE, BUTTERFLY, 16", FLANGE X FLANGE WITH 2" OPERATING NUT, CLASS 150LB (WITHOUT

ACCESSORIES)

1 -$

32 975-0003263

VALVE, BUTTERFLY, 20" FLANGE X FLANGE WITH 2" OPERATING NUT, CLASS 150LB (WITHOUT

ACCESSORIES)

1 -$

33 975-0003264

VALVE, BUTTERFLY, 24" FLANGE X FLANGE, WITH 2" OPERATING NUT, CLASS 150LB (WITHOUT

ACCESSORIES) 3 -$

VENDOR NAME:

Bid for Five Years