RFP 2023-45 Clackamas Heights - final.pdf

This Invitation to Bid (ITB) #23-072-G is issued by the Eugene Water & Electric Board (EWEB), a public utility serving Lane County and the City of Eugene, Oregon, for the procurement of resilient wedge and butterfly gate valves for use in the water distribution system on an as-needed basis. The procurement seeks comprehensive pricing for 33 specific line items of valve products in various sizes and configurations, with bidders required to propose pre-approved manufacturers and part numbers. The original bid closing date of April 18, 2023, was extended to June 7, 2023, at 2:30 pm PT. No pre-bid conference was scheduled. The contract will be awarded to a single responsive and responsible bidder and will be structured as a five-year term with automatic four percent annual price increases, providing EWEB with flexibility to adjust valve requirements and quantities throughout the contract period.

Evaluation of bids will be based on responsiveness, responsibility, and pricing, with EWEB reserving the right to add, delete, or substitute valve models as needed. The agency will provide preference to Oregon-based ("resident") bidders and may apply reciprocal preferences for out-of-state bidders. Bidders were required to provide company sustainability practices information and details on use of recycled materials. Seven bids were received, with Valve Specialties, Inc. selected as the lowest responsive and responsible bidder at a total bid price of $306,918.00. No specific set-asides for disadvantaged enterprises or minority-owned businesses were designated. The contract will be funded through EWEB's water operations budget for critical water infrastructure components.