Event Rental and Entertainment Services

Magnolia Independent School District (MISD) in Montgomery County, Texas, issued Request for Proposals #012026 on January 20, 2026, to procure event rental and entertainment services, including amusement rides, inflatables, carnival games, obstacle courses, slides, tents, tables, chairs, and miscellaneous entertainment items. Vendors must be licensed to conduct business in Texas and Montgomery County and must demonstrate a minimum of three years of experience in this type of work with at least one comparable account. All equipment must be inspected and certified by the Texas Department of Insurance with inspection sticker numbers listed in quotations, and pricing shall be firm and fixed on a per-item basis for the initial contract period, with vendors encouraged to submit proposals indicating a percentage discount off current published master catalog prices. The evaluation criteria emphasize best value, considering the most qualified firm(s) offering the best combination of suitable products, pricing, delivery, and support. Key deadlines include February 13, 2026, for submission of questions, and February 19, 2026, at 10:00 a.m., for proposal submissions through the Bonfire e-bid platform; all submissions must be electronic, with faxed, emailed, and paper submissions rejected. The initial contract term runs one year from April 1, 2026, through March 31, 2027, with four optional one-year extensions available for a maximum contract duration of five years, with contract commencement scheduled for March 1, 2026.

Vendors must comply with the District's comprehensive Terms and Conditions and provide required insurance coverage, including general liability ($1,000,000 minimum per occurrence), worker's compensation, automobile liability ($100,000 per person/$300,000 per occurrence), and employer's liability ($500,000 minimum), with certificates naming Magnolia ISD as additional insured. Prospective vendors must complete and submit ten mandatory forms to the Purchasing Department at purchasing@magnoliaisd.org, including the Vendor Information Form, Conflict of Interest Questionnaire (when applicable), Felony Conviction Statement Notice, Senate Bill 9 Contractor Certification, Certification Regarding Debarment and Suspension, Certificate of Residency, HB 89 Verification Form, SB 22 Acknowledgment Form, Form W-9, and an optional Vendor ACH Form. The District evaluates proposals based on criteria including compliance with state laws regarding historically underutilized businesses and incorporates numerous federal and Texas-specific certifications and restrictions, including Davis-Bacon Act prevailing wage standards, Copeland Anti-Kickback Act provisions, debarment and suspension certifications, equal employment opportunity standards, prohibitions on discriminating against firearm and energy industries, and Israel boycott prohibitions. The District reserves the right to award contracts to single or multiple proposers or reject any or all offers, and no specific budget or award values are provided in the solicitation documents.