ESB - Hwy 28 Pendleton John Day Hwy Crack Seal Project

The Oregon Department of Transportation (ODOT) is issuing a Request for Competitive Quotes (RFCQ) for crack sealing and repair work on Highway 28 in the Pendleton John Day area within District 12. The project involves supplying all labor, materials, equipment, machinery, and traffic control necessary to repair and reseal cracks in flexible pavements along approximately 180,000 linear feet of roadway, commencing at mile post 15.0 and working toward mile post 5.0. Work must be completed in no more than 2-mile stretches while matching up northbound and southbound lanes, with crack sealing required across the full width of the roadway including travel lanes and shoulders. Sealant materials must be approved on the Qualified Products List prior to use and must meet hot-applied joint sealant requirements for asphalt pavement, heated to a minimum of 280°F but not exceeding 400°F using specific equipment with temperature controls. The contractor must achieve a production rate of approximately 10,000 linear feet per 10-hour shift and comply with prevailing wage requirements established by the Oregon Bureau of Labor and Industries for Region 12, effective January 5, 2026, while maintaining at least 51 percent of labor using its own workforce. Quotes must be submitted electronically through the OregonBuys eProcurement system by March 4, 2026, with a deadline for requests for clarification set at seven calendar days prior to closing. Work is scheduled to commence no earlier than September 21, 2026, with substantial completion required by October 31, 2026, and final completion by November 16, 2026. The contract will be awarded to the responsible offeror submitting the responsive quote with the lowest total price, and contractors must be licensed with the Oregon State Construction Contractors Board and maintain a Public Works bond before commencing work.

This procurement is restricted to Emerging Small Businesses (ESBs) certified by the Oregon Certification Office for Business Inclusion and Diversity (COBID), limiting competition to this designated group. All contractors must demonstrate financial capability, relevant experience with similar projects completed within the last three years, proper licensing, and compliance with prevailing wage and tax obligations to establish responsibility. Bid security equal to 10 percent of the total bid amount is required and may be provided as a bid bond, certified check, cashier's check, or irrevocable letter of credit, with performance and payment bonds each equal to 100 percent of the awarded contract price required upon selection. Payment is made on a per-linear-foot basis for accepted sealed cracks and includes all labor, materials, equipment, traffic control, and incidentals, though no separate payment is made for traffic control, cleaning, or routing work. No specific budget range or award value is identified in the solicitation materials; pricing will be determined competitively through the quote submission process. The contract is governed by Oregon Revised Statutes Chapters 279A and 279C, Oregon Administrative Rules, the General Conditions for Public Improvement Contracts dated January 1, 2012, and the 2024 Oregon Standard Specifications for Construction.