ERATE: Structured Cabling

St Johns Public School District in Michigan is seeking proposals through this E-Rate funded Request for Proposals (RFP) for structured cabling installation at St John Early Learning Center located at 106 W Tolles Dr, St. Johns, MI 48879. The procurement involves the design and installation of a comprehensive Category 6e Unshielded Twisted Pair (UTP) cable infrastructure system comprising 75 data drops to support the District's technology infrastructure needs. Bidders must submit an Intent to Bid form by March 4, 2026, followed by a mandatory facilities walkthrough scheduled for 2:00 PM on the same date. Sealed bids are due by 2:00 PM on March 27, 2026, at the District Office, with bid opening occurring immediately thereafter. The selected contractor must complete all installation work between July 1, 2026, and August 4, 2026, performing work exclusively after school hours to minimize disruption to educational activities. Pricing must be submitted on a unit price basis with a detailed bill of materials itemizing all components individually by manufacturer and part number, with no miscellaneous or contingency line items permitted. A bid bond equal to five percent (5%) of the total base bid price is required for bids of $31,321.00 or more. Award will be made to the bidder submitting the most cost-effective proposal that meets all technical specifications and requirements.

The selected contractor must provide performance and payment bonds equaling 100% of the contract amount, obtain required insurance including $1,000,000 commercial general liability coverage, conduct background checks for all on-site personnel, and pay prevailing wage rates pursuant to Michigan Public Act 10 of 2023. The contractor must furnish a three-year warranty covering all workmanship and materials. The entire project is conditional upon receiving E-Rate funding approval from the Universal Service Administrative Company (USAC), with the District reserving the right to reduce quantities if funding falls short. Sales tax should not be included in bids as the District is exempt from federal excise and state sales taxes. The RFP does not specify set-aside designations for disadvantaged enterprises or restrictions on organization types eligible to respond. Based on the stated bid bond requirement of five percent (5%) of the total base bid, the estimated project value is anticipated to be in the range of $31,321.00 or greater, though the exact award value will depend on the contractor's unit pricing and final proposal evaluation.