Equipment Plumbing, and Systems Maintenance and Repairs Con

The West Virginia Division of Corrections and Rehabilitation issued an Agency Request for Quote (ARFQ 0608 DCR2600000125) on May 11, 2026, for an open-ended equipment, plumbing, and systems maintenance and repairs contract at Salem Correctional Center and Jail located at 7 Industrial Boulevard, Industrial, West Virginia. The procurement seeks vendors to provide preventative maintenance, inspections, corrective maintenance, repairs, replacement parts, and installation services for approximately 47 pieces of equipment including HVAC systems, hot water heaters, boilers, circulating pumps, furnaces, compressor units, mini-split systems, and associated plumbing and controls systems across seven facility buildings. Preventative maintenance is required biannually for specified equipment, while plumbing services are handled as corrective maintenance only. Qualified technicians must possess a minimum of five years' experience and hold appropriate licenses including a West Virginia Electrician License, West Virginia Plumber License, EPA 608 Certification for HVAC work, and West Virginia Contractors License. A non-mandatory pre-bid meeting is scheduled for May 19, 2026, at 10:00 AM EST; written questions must be submitted by 2:00 PM EST on May 21, 2026, to buyer Philip K. Farley at (304) 549-1050 or philip.k.farley@wv.gov. Bids are due by 10:30 AM EST on May 28, 2026, via wvOASIS, paper submission, or facsimile, with public bid opening at 11:00 AM EST the same day. Evaluation criteria include unit pricing for biannual preventative maintenance labor and materials, hourly rates for regular, overtime, holiday, and emergency corrective maintenance labor (estimated at 132 annual hours), and percentage markups on parts and new equipment.

The solicitation documentation does not specify set-aside designations or restrictions limiting bidder types based on disadvantaged enterprise status or organizational classification. Apparent successful bidders must furnish proof of a West Virginia Contractors License, Commercial General Liability Insurance with minimum coverage of $1,000,000 per occurrence, Automobile Liability Insurance of at least $1,000,000 per occurrence, Workers' Compensation Insurance as required by law, and performance and labor/material payment bonds each equal to 100 percent of the contract bid amount. Contractors must submit a 5 percent bid bond at the time of bid submission and maintain 24/7/365 emergency telephone service with response times of two hours for regular corrective maintenance requests and 30 minutes for emergency requests. The contract is structured as a one-year initial term with potential for four one-year renewals, and the total contract value cannot exceed $500,000 across the initial term, all renewals, delivery orders, and change orders combined. The pricing page indicates estimated annual corrective maintenance hours of 132 and estimated new equipment and parts costs of $20,000 for bid evaluation purposes, though these figures do not represent guaranteed volumes or actual expenditures.