Equipment Financing

The City of San Angelo Fleet Services Division is soliciting equipment financing proposals for construction and street repair equipment with an approximate purchase value of $4 to $5 million. The procurement encompasses financing for specific equipment including 14 backhoes ($1.25-1.52 million), 5 wheel loaders ($1.125-1.65 million), crack seal trucks and trailers, excavators, trash pickup trucks, compact track loaders, skid steers, equipment trailers, compact excavators, and compactors to be purchased through a separate Request for Bid and/or purchasing cooperatives. Proposals must include fixed rates and terms for each equipment category, annual payment schedules offering pre-payment and payment-in-arrears options, balloon payoff lease formats, and dollar buyback lease options, with theoretical financing examples required for a $200,000 wheel loader at five, seven, and ten-year terms. The contract term is three years with two optional one-year extensions, automatically renewable unless either party provides ninety days' written notice prior to expiration. Evaluation criteria include completeness and conformity (20 points), service capabilities (35 points), staff qualifications and organization experience (10 points), references (10 points), and fee schedule (25 points). Proposals must be submitted via the City's Bonfire e-Procurement portal by the May 21, 2026 deadline, with sealed submissions required and no faxed or emailed proposals accepted. The City will negotiate with the highest-ranked respondent, with options to proceed to subsequent ranked respondents if negotiations fail, and proposals remain valid for 90 days from the City Council award date.

Bidders must complete multiple compliance documents including a Contact Information Form with IRS Form W-9, Conflict of Interest Questionnaire, Debarment and Suspension Certification, Prohibited Contracts Verification Form affirming no relationships with foreign terrorist organizations and no boycotts of Israel or energy companies, federal lobbying certifications, vendor reciprocity documentation for non-resident vendors, disclosure of certain relationships forms per Texas Local Government Code Chapter 176, and references from a minimum of three similar-scope government agencies or companies. Local preference consideration is available under Texas Local Government Code Section 271.9051 for bidders with principal places of business within San Angelo city limits whose proposals are within three percent of the lowest bid price for contracts exceeding $500,000; eligible local bidders must submit a Local Preference Consideration Application documenting economic development opportunities including projected job creation and tax revenue increases. Insurance requirements are comprehensive, mandating Commercial General Liability ($1,000,000 each occurrence), Business Auto Liability ($1,000,000 combined single limits), Workers Compensation and Employer's Liability ($500,000 per accident), Professional Liability ($2,000,000 combined single limits), Environmental/Pollution Liability ($2,000,000 combined single limits), Cyber Liability ($2,000,000), and Builder's Risk coverage ($2,000,000), with the City named as additional insured and bonds required for contracts exceeding specified thresholds. No incumbent vendor or current contractor information is identified in the solicitation documents. The award value is expected to fall within the $4 to $5 million range for equipment purchase financing over the three-year initial contract term.