Equipment Division Office Roof and HVAC Replacement

The West Virginia Department of Administration Purchasing Division, on behalf of the West Virginia Division of Highways, is requesting quotes for roof and HVAC replacement at the Equipment Division Office in Buckhannon under CRFQ 0803 DOT2600000104, with bids due July 30, 2026 at 1:30 p.m. Eastern Time. The pre-bid meeting was held June 29, 2026; technical questions were due July 7, 2026.

The scope encompasses complete removal of the existing roof and installation of a two-ply hybrid roof system with a 30-year warranty, plus demolition and replacement of the existing HVAC system with rooftop packaged units, ductwork, controls, and associated mechanical and electrical work. Work is located at 83 Brushy Fork Road, Buckhannon, West Virginia. Contractors must complete at least five similar projects, verified through references. Substantial completion is required within nine months from project start; final completion within ten months. Failure to meet deadlines triggers liquidated damages unless a change order authorizes additional time.

All work must comply with West Virginia Building Code and National Electrical Code standards, be performed by licensed in-state contractors, and include comprehensive mechanical and electrical specifications detailed in project plans (Exhibit B) and addenda. Bidders must obtain all required permits and certifications. Chapman Technical Group is the project architect.

Pricing shall be submitted on a lump-sum basis for the complete project. Payment will be made through periodic progress payments reviewed by the project architect, with the state retaining 10 percent pending substantial completion certification and full closeout. Contractors must designate a primary contract manager available during normal business hours and comply with facility security protocols.

Bidders must submit a drug-free affidavit and bid bond with their quotations. Asbestos testing identified Chrysotile asbestos at 10 percent, 8 percent, and 5 percent in three samples, respectively. John W. Estep, buyer, may be contacted at 304-558-2566 or john.w.estep@wv.gov. Bids submit to the Department of Administration Purchasing Division, 2019 Washington Street East, Charleston, West Virginia 25305.