Equipment and Systems Maintenance and Repairs - PBCC&J

The West Virginia Division of Administrative Services, on behalf of the Division of Corrections and Rehabilitation, issued a Request for Quotation (ARFQ 0608 DCR2400000119) for equipment and systems maintenance and repairs services at the Parkersburg Correctional Center and Jail, located at 225 Holiday Hills Drive, Parkersburg, WV 26104. The procurement seeks an open-ended master agreement contract for comprehensive maintenance and repair services covering preventative maintenance performed biannually, corrective maintenance billed at hourly rates, repairs, replacement parts, and installation of new devices and equipment. The scope includes facility systems such as HVAC rooftop units, hot water heaters, water softeners, exhaust fans, boilers, and building automation systems from manufacturers including Valent, Daikin, Carrier/Toshiba, and Lochinvar, as detailed in Exhibit A. Qualified contractors must maintain a valid West Virginia Contractors License and possess appropriate certifications, including EPA 608 certification for HVAC work and relevant electrician and plumber licenses as applicable. Bidders were required to submit written questions by April 30, 2024 at 2:00 PM EST, with a non-mandatory pre-bid meeting held on April 26, 2024 at 10:00 AM EST; bids were due by May 7, 2024 at 10:30 AM EST, with public bid opening scheduled for 11:00 AM EST on the same date. Pricing submissions must include unit prices for biannual preventative maintenance labor and materials, hourly rates for regular, overtime, holiday, and emergency labor for corrective maintenance work, and a percentage markup on parts and new equipment purchases, with the contractor responsible for procurement and the agency reimbursing costs with the quoted markup applied.

The solicitation documents do not identify any specific set-aside designations, disadvantaged enterprise restrictions, or incumbent vendors. Contractors must comply with strict facility security protocols, including background checks and PREA questionnaires, and maintain 24/7/365 emergency telephone service with response commitments of two hours by phone and 24 hours on-site for corrective maintenance calls. The contractor must also comply with all applicable codes and standards, including the National Electric Code, International Building Code, International Mechanical Code, and ANSI/ASHRAE standards. The contract value is capped at $500,000 total across the initial one-year term, three potential successive one-year renewal periods, and all delivery orders combined, with the agency reserving the right to competitively bid any repair exceeding $2,500. No incumbent contractor information or existing technology integration requirements are specified in the available solicitation documents. All inquiries should be directed to Philip K. Farley, the buyer, at (304) 549-1050 or philip.k.farley@wv.gov.