Equipment and Systems Maintenance and Repairs at MOCCJ

The West Virginia Division of Corrections and Rehabilitation is issuing an Agency Request for Quotation (ARFQ 0608 DCR2500000061) for Equipment and Systems Maintenance and Repairs services at Mount Olive Correctional Complex and Jail located in Mount Olive, West Virginia. This open-ended contract will provide preventative maintenance and inspections, corrective maintenance, repairs, replacement parts, and installation of new devices and equipment for HVAC systems, boilers, hot water heaters, chillers, vent fans, air handlers, and building automation controls throughout the facility. Qualified contractors must possess a valid West Virginia Contractors License and demonstrate that all technicians have a minimum of five years of experience with appropriate certifications, including EPA 608 certification for HVAC work and West Virginia electrician and plumber licenses as applicable. Contractors must maintain 24/7/365 emergency telephone service, comply with facility security requirements including NCIC background checks for all employees, and carry Commercial General Liability and Automobile Liability Insurance with minimum coverage of $1,000,000 per occurrence. A non-mandatory pre-bid meeting is scheduled for December 9, 2024, at 10:00 AM EST at the facility location; questions must be submitted by 2:00 PM EST on December 11, 2024, directed to Philip K. Farley at (304) 549-1050 or philip.k.farley@wv.gov. Sealed bids are due by 10:30 AM EST on December 18, 2024, with public bid opening scheduled for 11:00 AM EST the same day at the Division of Administrative Services in Charleston, West Virginia. The initial contract term is one year with potential for four successive one-year renewals, and pricing must be submitted on Exhibit D Pricing Page including unit prices for preventative maintenance labor, hourly rates for corrective maintenance labor categorized by regular, overtime, holiday, and emergency hours, and a percentage markup on parts and equipment.

This solicitation does not specify set-aside designations or restrictions limiting eligibility to disadvantaged enterprises or particular organizational types; no incumbent vendors or current contractors are identified in the available documentation. The contract structure is classified as a combined service and goods arrangement with open-end quantities determined by actual facility needs during the contract period, with estimated annual corrective maintenance hours of 100 regular hours, 16 overtime hours, 8 holiday hours, and 8 emergency hours, and estimated parts costs of $20,000.00. No bid bond is required for this RFQ, and travel costs and mileage are the contractor's responsibility and are not reimbursable. The overall contract value is capped at $500,000.00 across the initial one-year term and all four potential renewal terms combined, representing the total maximum award amount available for all services and materials provided under this agreement.