Equine Feed - Hay for Dallas Mounted Unit

The City of Dallas is seeking qualified suppliers to establish a three-year Indefinite Delivery/Indefinite Quantity (ID/IQ) master agreement for procuring hay to support horses assigned to the Dallas Police Department Mounted Unit. The solicitation requires vendors to provide two specific types of hay: Coastal Bermuda hay meeting USDA "Good" standards with a minimum 8% crude protein content, and alfalfa hay meeting USDA "Good" standards with a minimum 17% crude protein content. All hay must be delivered in 50-60 pound bales, sun-cured, and free of contaminants, with mandatory laboratory analysis certifications using NIRS or Van Soest testing methods. Delivery requirements mandate weekday deliveries between 8:00 a.m. and 2:00 p.m., with orders to be fulfilled within three days of placement. Bidders must submit a $100 bid security, recent laboratory analysis reports dated within 12 months of the solicitation closing date, and a signed vendor statement certifying blister beetle mitigation practices for alfalfa. The solicitation includes a bid due date of January 2, 2026, with the contract contingent upon Dallas City Council approval.

The procurement appears open to all qualified vendors, with the City maintaining local preference provisions that allow consideration of local firms within 5% of the lowest bid for contracts valued less than $500,000. While no specific set-aside designations for disadvantaged enterprises are explicitly stated, the Team Make-Up and Local Workforce Form suggests potential opportunities for diverse business participation. Vendors must comply with wage floor requirements of $15.21 per hour for general service contracts and provide compliance reporting documentation. The contract allows for potential price increases after the first year, with subsequent adjustments every six months, not exceeding a cumulative 10% annually during years two and three. While a specific contract value is not detailed, the three-year master agreement suggests a substantial procurement opportunity for hay suppliers. The City reserves the right to award the solicitation in its entirety or in a manner deemed most advantageous, with the ability to terminate the agreement with 30 days written notice.