EOYCF - Walk-in Chiller & Freezer Replacement

The Oregon Department of Administrative Services (DAS) on behalf of the Oregon Youth Authority is conducting an Invitation to Bid (ITB) S-DASOBO-00007492 for the replacement of walk-in chiller and freezer equipment at the Eastern Oregon Youth Correctional Facility (EOYCF) located in Harney County. The procurement seeks a comprehensive solution involving demolition of the existing units and installation of new walk-in chiller and freezer units with specific technical specifications detailed in the attached drawings and specifications. Key project milestones include a start date within 7 calendar days of the Notice to Proceed, Substantial Completion within 150 calendar days, and Final Completion within 170 calendar days. A mandatory pre-bid conference was initially scheduled for August 15, 2023, but was modified by Addendum 1 to August 22, 2023, and further adjusted by Addendum 2 to September 12, 2023. Bids are due by September 28, 2023, at 2:00 PM Pacific time, with bidders required to provide bid security of 10% of their total bid and meet State of Oregon construction contractor requirements, including prevailing wage compliance.

The contract will be awarded to the responsible bidder submitting the lowest responsive base bid, with the project cost estimated between $150,000 and $300,000. The Intent to Award document indicates that Cedar Mill Construction Company, LLC was the apparent lowest bidder with a bid of $340,400.00, though the final contract is subject to a seven-day appeal period and resolution of any protests. The procurement does not specify explicit set-aside designations or restrictions on bidder types. Successful contractors must furnish necessary bonding and insurance documents and sign a Public Improvement Agreement before receiving a Notice to Proceed. The project requires full compliance with applicable building codes and regulations, and contractors must provide complete installation and integration of the new walk-in chiller and freezer units. The State reserves the right to reject all bids, maintaining flexibility in the procurement process.