Attachment A_Complete Specifications - Burns Walk-ins 6-16.pdf

PROJECT MANUAL

EOYCF – WALK-IN

CHILLER & FREEZER

REPLACEMENT PROJECT

OREGON

YOUTH AUTHORITY

16 JUNE 2023

100% AGENCY & BID ISSUE

Eastern Oregon Youth Correctional Facility 1800 West Monroe Burns, Oregon 97720

1207 Adams Avenue 4521 South Cloverdale Road LaGrande, Oregon 97850 Suite 102 - Boise, Idaho 83709 P: 458-201-3331 P: 208-991-0855 E: Scott@Straightline.biz E: Scott@Straightline.biz

TABLE OF CONTENTS TOC-1

TABLE OF CONTENTS

PT PROJECT TEAM A/E-1 only

DIVISION 01

GENERAL REQUIREMENTS

011000 SUMMARY OF WORK & GENERAL REQUIREMENTS 1 thru 10 012600 CONTRACT MODIFICATION PROCEDURES 1 thru 3 012900 PAYMENT PROCEDURES 1 thru 5 013100 PROJECT MANAGEMENT & COORDINATION 1 thru 7 013200 CONSTRUCTION PROGRESS DOCUMENTATION 1 thru 5 013300 SUBMITTAL PROCEDURES 1 thru 11 014000 QUALITY REQUIREMENTS 1 thru 8 014200 REFERENCES 1 thru 2 015000 TEMPORARY FACILITIES AND CONTROLS 1 thru 4 016000 PRODUCT REQUIREMENTS 1 thru 8 017300 EXECUTION 1 thru 5 017329 CUTTING AND PATCHING 1 thru 4 017700 CLOSEOUT PROCEDURES 1 thru 5 017836 WARRANTIES 1 thru 3 017839 PROJECT RECORD DOCUMENTS & OWNER INSTRUCTION 1 thru 4

DIVISION 02

EXISTING CONDITIONS

024119 SELECTIVE STRUCTURE DEMOLITION 1 thru 7

DIVISION 06

WOOD, PLASTICS, AND COMPOSITES

061000 ROUGH CARPENTRY 1 thru 8

061600 SHEATHING 1 thru 5

DIVISION 07

THERMAL AND MOISTURE PROTECTION

072100 THERMAL AND SOUND ATTENUATION INSULATION 1 thru 9

072500 WEATHER BARRIERS 1 thru 2

TABLE OF CONTENTS TOC-2

075423 TPO ROOFING (PENETRATIONS, PROTECTION, & REPAIR) 1 thru 3

079200 JOINT SEALANTS - STANDARD 1 thru 7

079210 JOINT SEALANTS – TAMPER RESISTANT SECURITY 1 thru 5

DIVISION 09

FINISHES

092400 PORTLAND CEMENT PLASTER 1 thru 7

092900 GYPSUM BOARD (ABUSE RESISTANT) 1 thru 7

099123 INTERIOR PAINTING 1 thru 8

DIVISION 11

EQUIPMENT

114121 WALK-IN COOLERS AND FREEZERS 1 thru 15

DIVISION 22

PLUMBING

220000 PLUMBING GENERAL PROVISIONS 1 thru 2

(SEE DRAWING SHEETS)

DIVISION 23

MECHANICAL

260000 MECHANICAL GENERAL PROVISIONS 1 thru 2

DIVISION 26

ELECTRICAL

260000 ELECTRICAL GENERAL PROVISIONS 1 thru 2

PROJECT TEAM A/E-1

PROJECT TEAM

OWNER:

Oregon Youth Authority 530 Center St. NE Salem, Oregon 97301

Owner’s Representative Paul Ehenger Oregon Youth Authority Physical Plant Operations 530 Center Street NE, Suite 500 Salem, OR 97301-3765

Owner’s Field Representative Stacey Davis Construction Project Manager Oregon Youth Authority Physical Plant Operations 530 Center Street NE, Suite 500 Salem, OR 97301-3765

STRAIGHTLINE ARCHITECTURE

Straightline Architecture 1207 Adams Avenue La Grande OR

C: Scott Marshall, AIA-NCARB

P: OR: 458-201-3331

P: ID: 208-991-0855

E: Scott@Straightline.biz

W: W: www.StraightlineArchitects.com

SUMMARY OF WORK AND GENERAL REQUIREMENTS 011000 - 1

SECTION 011000 - SUMMARY OF WORK AND GENERAL REQUIREMENTS

PART 1 - GENERAL

1.1. RELATED DOCUMENTS

A. Drawings and general provisions of Contract, including General and Supplementary Conditions and other Division-1 Specification Sections, apply to this Section.

B. Refer to the ‘State of Oregon General Conditions for Public Improvement contracts’ included as part of the construction documents for additional requirements.

1.2. DESCRIPTION OF THE PROJECT

NARRATIVE:

This project consists of replacement of the existing walk-in chiller & freezer at the Eastern Oregon Youth correctional Facility. The work will consist of demolition of the existing units and install of new units at the same location.

PROJECT PARTICULARS:

The existing walk-in unit (to be demolished) is interior to the building with roof mounted condensers, and consists of a singular chiller section and a singular freezer section which are both separately controlled. The new walk-in unit configuration will consist of (2) separate chiller & freezer units, each separately controlled capable of running independently. Due to the remote location of the facility redundancy of such units is required.

During construction, the facility kitchen will be fully operational. Due to the walk-ins being internal to the building and adjacent to the kitchen, and that this is a correctional facility, temporary separation walls are required to be constructed dividing the kitchen and work area. Access to the project area will be through a temporary opening at the exterior wall (facing the facility parking area). This will provide the contractor free access for construction (no security process) without disturbing the kitchen functionality. See project drawings for details regarding temporary access and separation walls.

The contractor is required to provide a 200 s.f. minimum temporary refrigeration for both the chiller & freezer for the duration of the project. See project drawings for optional locations and temporary electrical connection direction.

SUMMARY OF WORK AND GENERAL REQUIREMENTS 011000 - 2

INTERACTIVE VIRTUAL MODEL OF EXISTING SPACE:

An interactive virtual model of the existing space showing the existing project area can be found at the following link:

https://my.matterport.com/show/?m=Cc9FLnDqJq5

1.3. CONTRACT DOCUMENTS

A. The Contract Documents for the Work are entitled:

EOYCF – WALK-IN CHILLER & FREEZER

REPLACEMENT PROJECT

Eastern Oregon Youth Correctional Facility 1800 West Monroe Burns, Oregon 97720

B. The Contract Documents are dated 16 June 2023

1.4. TYPE OF CONTRACT

A. Project will be constructed under a single prime contract.

1.5. WORK PHASES

A. The work shall be conducted in a singular overall phase. See section 1.2 for project delivery.

B. See section 013200 for scheduling requirements.

1.6. USE OF PREMISES

A. General: Contractor shall have use of premises for construction operations, including use of designated areas of the Project site, during the construction period.

Contractor’s use of premises is limited by Owner’s right to continually occupy facility, perform work or to retain other contractors on portions of Project.

B. Use of Site: Limit use of premises indicated on the Drawings. This area will be further defined at the preconstruction meeting. Do not disturb portions of Project site beyond areas in which the Work is indicated.

C. Contractor shall maintain roads and streets surrounding the project site in an accessible and clean condition throughout the construction period.

1. Roads and streets surrounding the project site shall not be blocked to vehicle https://my.matterport.com/show/?m=Cc9FLnDqJq5

SUMMARY OF WORK AND GENERAL REQUIREMENTS 011000 - 3

traffic at any time by operations under this Contract.

2. Contractor shall remove and sweep construction debris due to work under this

Contract from paved sidewalks, roads and streets adjacent to and in direct vicinity of the site on a daily basis.

3. Contractor and construction personnel shall not park equipment or personal vehicles along roads and streets surrounding the project site, nor in a manner to disrupt traffic flow or access to any adjacent properties.

4. Contractor shall not enter adjacent properties, private driveways, etc., for any reason. Do not use adjacent properties or private driveways for vehicle turn-around.

5. Contractor shall not drive on, park on, or store equipment or materials on properties adjacent to the site without the express written permission of the owner of such properties. Materials stored on adjacent properties shall not be considered as “stored on site” for determining amounts of payments owed to Contractor.

1.7. OWNER’S OCCUPANCY REQUIREMENTS

A. Owner Occupancy of existing facility: Owner will occupy and use the facility during construction in this project. The contractor shall adhere to this owner’s right.

1.8. WORK RESTRICTIONS

A. On-Site Work Days and Hours:

Construction activities can occur Monday through Thursday 7 a.m. to 5:30 p.m.

expanded work days or hours may be allowed by the owners authorized representative on an as needed justifiable basis.

A. Existing Utility Interruptions: Do not interrupt utilities serving others unless permitted under the following conditions and then only after arranging to provide temporary utility services according to requirements indicated:

1. Notify Owners Authorized Representative not less than three days in advance of proposed utility interruptions.

2. Do not proceed with utility interruptions without Owners Authorized Representative permission

1.9. SPECIFICATION FORMATS AND CONVENTIONS

A. Specification Format: The Specifications are organized into Divisions and Sections using the 50-division format and CSI/CSC's "Master Format" numbering system.

SUMMARY OF WORK AND GENERAL REQUIREMENTS 011000 - 4

1. Section Identification: The Specifications use Section numbers and titles to help cross-referencing in the Contract Documents. Sections in the Project Manual are in numeric sequence; however, the sequence is incomplete because all available Section numbers are not used. Consult the table of contents at the beginning of the Project Manual to determine numbers and names of Sections in the Contract Documents

2. Division 01: Sections in Division 01 govern the execution of the Work of all Sections in the Specifications.

B. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations. These conventions are as follows:

1. Abbreviated Language: Language used in the Specifications and other Contract Documents is abbreviated. Words and meanings shall be interpreted as appropriate. Words implied, but not stated, shall be inferred as the sense requires. Singular words shall be interpreted as plural and plural words shall be interpreted as singular where applicable as the context of the Contract Documents indicates.

2. Imperative mood and streamlined language are generally used in the Specifications. Requirements expressed in the imperative mood are to be performed by Contractor. Occasionally, the indicative or subjunctive mood may be used in the Section Text for clarity to describe responsibilities that must be fulfilled indirectly by Contractor or by others when so noted.

a. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

1.10. FIRE RATED ASSEMBLIES

A. Fire rated construction shall conform to all requirements of fire rated assemblies referenced on the Drawings described in the Specifications, and/or included in appendices in the Project Manual.

1. The Contractor shall provide all components necessary to conform to any and all referenced assemblies.

1.11. STORM WATER CONTROL

A. Contractor shall implement all provisions of storm water control and pollution prevention requirements contained in the Contract Documents. Contractor shall conform to all requirements of United States Environmental Protection Agency (EPA) “National Pollutant Discharge Elimination System” regulations and make required applications to EPA. Storm water control and pollution prevention plans will remain available for review at Construction Manager’s construction office throughout the

SUMMARY OF WORK AND GENERAL REQUIREMENTS 011000 - 5

course of the Work.

1.12. OWNERSHIP OF REMOVALS

A. The Contractor shall be responsible for any and all demolition and removal as may be necessary and required to fulfill the requirements of the Contract Documents.

B. All removals shall belong to the Contractor and shall be removed from the premises by him and legally disposed of at his expense.

1.13. WORK NOT NOTED, DETAILED, OR SPECIFIED

A. All work required for a complete installation or assembly shall be included in the Contractor's Contract Price. Where minor portions of required work are not noted, detailed or specified, such work shall be done in accordance with proven construction practice, industry standards, or as directed by Architect. Such required work shall be done at no additional cost to Owner.

Provide all means, methods, labor, materials, and equipment to provide project scope of work as defined in the contract documents. All associated work shall be completed, per manufacturer’s specifications, building codes, ordinances and requirements, and other trades and/or as directed by Owners Authorized Representative

1.14. DIMENSIONS AND MEASUREMENTS

A. Contractor shall field verify all dimensions pertaining to the work and shall be responsible for the determination of all quantities of materials required for the work and for the accuracy of all dimensions of materials and items fabricated for this project. Contractor shall not rely on the scale drawings in the project Drawings in the determination of exact quantities or dimensions.

1.15. GENERAL INSTALLATION PROVISIONS

A. Inspection of Conditions: Require the Installer of each major component to inspect both the substrate and conditions under which Work is to be performed. Installation of affected components shall not proceed until unsatisfactory conditions have been corrected in an acceptable manner.

B. Manufacturer's Instructions. Contractor shall comply with manufacturer's installation instructions and recommendations, to the extent that those instructions and recommendations are more explicit or stringent than requirements contained in Contract Documents.

SUMMARY OF WORK AND GENERAL REQUIREMENTS 011000 - 6

B. Contractor shall inspect materials or equipment immediately upon delivery and prior to installation and shall reject damaged and defective items.

C. Contractor shall provide all attachment and connection devices and methods necessary for securing Work. Secure Work true to line and level. Allow for expansion and building movement.

E. Visual Effects: Contractor shall provide uniform joint widths in exposed Work.

Arrange joints in exposed Work to obtain the best visual effect. Refer questionable choices to Architect for final decision.

F. Contractor shall check and recheck measurements, dimensions, and elevations before starting each installation and shall be responsible for the accuracy of all measurements, dimensions, and elevations.

G. Contractor shall install each component during acceptable weather conditions.

H. Mounting Heights: Where mounting heights are not indicated, Contractor shall install individual components at standard mounting heights recognized within the industry for the particular application indicated. Refer questionable mounting height decisions to the Architect for final decision. Mount items on walls to conform to the requirements of the Americans with Disabilities Act.

I. Blocking and Backing: Contractor shall provide blocking and backing in walls, ceiling, etc., for all items mounted on walls, ceilings, etc., for which blocking and backing is required. Verify blocking and backing requirements for all wall and ceiling mounted items and provide such blocking and backing at no additional cost to the Owner, whether or not such items and / or blocking are indicated on the Drawings. Verify all blocking and backing is installed prior to installation of finish materials. Contractor shall include, but not limit to, blocking and backing for the following:

1. Other wall and ceiling mounted items and indicated Owner furnished /

Contractor installed items

2. Mechanical, plumbing, and electrical items, fixtures, and equipment.

1.16. CLEANING AND PROTECTION

A. During handling and installation, The Contractor shall clean and protect construction in progress and adjoining materials in place. Apply protective coverings where required to ensure protection from damage or deterioration at Substantial

SUMMARY OF WORK AND GENERAL REQUIREMENTS 011000 - 7

Completion.

B. The Contractor shall clean and maintain completed construction as frequently as necessary through the construction period. Adjust and lubricate operable components to ensure operability without damaging effects.

C. Limiting Exposures: The Contractor shall supervise construction activities to ensure that no part of the construction completed or in progress, is subject to harmful, dangerous, damaging or otherwise deleterious exposure from any source during the construction period.

1.17. REQUIREMENTS OF DRAWINGS AND SPECIFICATIONS

A. All items of Work shown or noted on the Drawings and / or described in the Project Manual shall be provided by the Contractor as a part of his Work. Should an item be shown or noted on the Drawings and not described in the Project Manual, the Contractor shall provide the item at no additional cost to the Owner. Should an item be described in the Project Manual and not shown or noted on the Drawings, the Contractor shall provide the item at no additional cost to the Owner.

1.18. CONTRACTOR’S STAGING AREA

A. Initial Staging areas are shown on the drawings. Specific areas will be discussed more in depth at the Pre-construction meeting.

END OF SECTION 011000

CONTRACT MODIFICATION PROCEDURES 012600 - 1

SECTION 012600 - CONTRACT MODIFICATION PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

B. Refer to the ‘State of Oregon General Conditions for Public Improvement contracts’, included as part of the construction documents for additional requirements.

1.2 SUMMARY

A. This Section specifies administrative and procedural requirements for handling and processing Contract modifications.

1.3 MINOR CHANGES IN THE WORK

A. Architect will issue supplemental instructions authorizing Minor Changes in the Work, not involving adjustment to the Contract Sum or the Contract Time, on AIA Document G710, "Architect's Supplemental Instructions." Or on another form which the Architect deems appropriate.

1.4 PROPOSAL REQUESTS (PR) / CHANGE ORDER REQUESTS (COR)

A. Owner-Initiated Proposal Requests / Change Order Requests: Architect will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

1. Proposal Requests issued by Architect are for information only. Do not consider them instructions either to stop work in progress or to execute the proposed change.

2. Within time specified in Proposal Request after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

CONTRACT MODIFICATION PROCEDURES 012600 - 2

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include costs of labor and supervision directly attributable to the change.

d. Include an updated Contractor's Construction Schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

B. Contractor-Initiated Proposals: If latent or unforeseen conditions require modifications to the Contract, Contractor may propose changes by submitting a request for a change to Architect.

1. Include a statement outlining reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change.

Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

5. Include an updated Contractor's Construction Schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

6. Comply with requirements in Division 01 Section "Product Requirements" if the proposed change requires substitution of one product or system for product or system specified.

C. Proposal Request Form: Use AIA Document G709 for Contractor initiated Proposals, or on another form which the Architect deems appropriate.

CONTRACT MODIFICATION PROCEDURES 012600 - 3

1.5 CHANGE ORDER PROCEDURES (CO)

A. On Owner's approval of a Proposal Request, The CONTRACTOR will issue a Change Order for signatures of Architect, Owner and Contractor

B. Any Change Order prepared, including but not limited to those arising by reason of the parties’ mutual agreement or by mediation, shall constitute a final and full settlement of all matters relating to or affected by the change in the work, including, but not limited to, all direct, indirect and consequential costs associated with such change and any and all adjustments to the Contract Sum and Contract Time. In the event a Change Order increases the Contract Sum, the Contractor shall include the work covered by such Change Order in the Application for Payment as if such work were originally part of the Project and Contract Documents.

C. By the execution of a Change Order, the Contractor agrees and acknowledges that he has had sufficient time and opportunity to examine the change in work which is the subject of the Change Order and that he has undertaken all reasonable efforts to discover and disclose any concealed or unknown conditions which may to any extent affect the Contractor’s ability to perform in accordance with the Change Order. Aside from those matters specifically set forth in the Change Order, the Owner shall not be obligated to make any adjustments to either the Contract Sum or Contract Time by reason of any conditions affecting the change in work addressed by the Change Order, which could have reasonably been discovered or disclosed by the Contractor’s examination.

1.6 ARCHITECTS SUPPLEMENTAL INSTRUCTIONS

A. (ASI) are issued by the Architect to clarify the documents, reply to RFI’s, request additional work or to make minor changes to the project documents. The Contractor shall review the ASI for potential cost or time implications to the contract. If the contractor believes an ASI contains added work or changes that involve increases or decreases in the contract amount or time, the contractor shall provide a Change order Request (COR) to the Architect so as to start a change in the contract. .

1.7 CO / COR - OYA PROCESS DEFINED

A. CHANGES TO THE CONTRACT

ALL changes to the contract must be documented by issuance of a Change Order (CO). Changes may arise from unknown or unforeseen conditions or changes in the scope of work.

CONTRACT MODIFICATION PROCEDURES 012600 - 4

The agency (on site OYA employees) DO NOT have authority to direct the contractor (except limited security issues) to perform any work or make any changes to the contract. The Architect will formally direct the contractor regarding changes to the project.

PROCESS DEFINED;

Step 1:

Contractor to provide the completed and signed change order to the Architect for signature. The Architect will review, if approved the change order will be forwarded to the OYA for review, signature, and routing through the Department of Adminis-trative services (DAS) for formal approval. If not approved, the Architect will re-route with corrections back to the contractor.

The Contractor's pricing for change order work, will be broken out to show labor and material for all trades and submitted on the Contractor's letterhead. Note that change order Work cannot start or be billed for prior to formal approval and return

Step 2:

After all approvals are completed a finalized change order will be sent to the con-tractor at which time the contractor can proceed with the change order work scope and bill towards the approved work in the subsequent contractors pay application.

END OF SECTION 012600

PAYMENT PROCEDURES

012900 - 1

SECTION 012900 - PAYMENT PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

B. Refer to the ‘State of Oregon General Conditions for Public Improvement contracts’, included as part of the construction documents for additional requirements.

1.2 SUMMARY

A. This Section specifies administrative and procedural requirements necessary to prepare and process Applications for Payment.

1.3 DEFINITIONS

A. Schedule of Values: A statement furnished by Contractor allocating portions of the Contract Sum to various portions of the Work and used as the basis for reviewing Contractor's Applications for Payment.

1.4 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the Schedule of Values with preparation of Contractor's Construction Schedule.

1. Correlate line items in the Schedule of Values with other required administrative forms and schedules, including the following:

a. Application for Payment forms with Continuation Sheets.

b. Submittals Schedule.

c. Contractor's Construction Schedule.

2. Submit the Schedule of Values to Architect at earliest possible date but no later than seven days before the date scheduled for submittal of initial Application for Payment.

012900 - 2

B. Format and Content: Use the Project Manual table of contents as a guide to establish line items for the Schedule of Values. Provide at least one line item for each Specification Section.

1. Identification: Include the following Project identification on the Schedule of Values:

a. Project name and location.

b. Name of Architect.

c. Architect's project number.

d. Contractor's name and address.

e. Date of submittal.

2. Submit draft of AIA Document G703 Continuation Sheets or other equivalent form approved by Architect and Owner.

3. Arrange the Schedule of Values in tabular form with separate columns to indicate the following for each item listed:

a. Related Specification Section or Division.

b. Description of the Work.

c. Change Orders (numbers) that affect value.

1) Change Orders shall be fully executed with all necessary signatures before they are included in the Schedule of Values.

2) Construction Change Directive cost changes shall be incorporated into fully executed Change Order (s) before they are included in the Schedule of Values.

d. Dollar value.

1) Percentage of the Contract Sum to nearest one-hundredth percent, adjusted to total 100 percent.

4. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports.

Coordinate with the Project Manual table of contents. Provide several line items for principal subcontract amounts, where appropriate.

5. Round amounts to nearest whole dollar; total shall equal the Contract Sum.

012900 - 3

6. Provide a separate line item in the Schedule of Values for each part of the Work where Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

a. Differentiate between items stored on-site and items stored off-site.

Include evidence of insurance or bonded warehousing as follows; Off site storage will not be approved at locations more than thirty (30) miles from the project site or outside the State. Any materials stored off site and paid for by the Owner shall be physically marked as being the property of the Owner (as defined contractually in these documents). The Contractor must provide at least fifteen (15) days advance written notice of its request to store off site. Such notice must include a description of the type, quantities, locations, and values of materials involved for the next billing cycle. All requests for payment must indicate the type, quantities, and value of materials or equipment for which payment is requested. The Architect must have unrestricted access to the stored materials during all business hours and may physically inventory all invoice materials and may physically inspect the storage conditions. The Contractor must provide written consent of surety to off-site storage of materials and equipment and to payment for such materials and equipment prior to incorporation in the Work. Consent must be of surety. Consent of local broker or agent is not acceptable. The Contractor must maintain and must provide to the Architect, upon request, a current log of stored materials and equipment, which reflects when materials are used or added.

7. Provide separate line items in the Schedule of Values for initial cost of materials, for each subsequent stage of completion, and for total installed value of that part of the Work.

8. Provide a separate line item for the value of project closeout activities.

9. Each item in the Schedule of Values and Applications for Payment shall be complete. Include total cost and proportionate share of general overhead and profit for each item.

a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the Schedule of Values or distributed as general overhead expense, at Contractor's option.

10. Schedule Updating: Update and resubmit the Schedule of Values before the next Applications for Payment when Change Orders or Construction Change Directives result in a change in the Contract Sum.

012900 - 4

1.5 APPLICATIONS FOR PAYMENT

A. Each Application for Payment shall be consistent with previous applications and payments as certified by Architect and paid for by Owner.

1. Initial Application for Payment, Application for Payment at time of Substantial Completion, and final Application for Payment involve additional requirements.

B. Payment Application Times: Progress payments shall be submitted to Architect on or before the agreed date of each month. The period covered by each Application for Payment is one month, ending on the last day of the month.

C. Payment Application Forms: Use AIA Document G702 or other equivalent form approved by Owner and Architect.

1. Entries on continuation sheet shall be consistent with approved Schedule of Values.

D. Application Preparation: Complete every entry on form. Execute by a person authorized to sign legal documents on behalf of Contractor. Architect will return incorrect or incomplete applications without action.

1. Entries shall match data on the Schedule of Values and Contractor's Construction Schedule. Use updated schedules if revisions were made.

2. Include amounts of Change Orders issued before last day of construction period covered by application.

E. Transmittal: Submit one signed original copy of each Application for Payment to Architect by a method ensuring receipt within 24 hours.

1. Transmit each copy with a transmittal form listing attachments and recording appropriate information about application.

F. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. List of subcontractors.

2. Schedule of Values.

3. Contractor's Construction Schedule (preliminary if not final).

4. Products list.

5. Submittals Schedule (preliminary if not final).

6. List of Contractor's staff assignments.

7. List of Contractor's principal consultants.

012900 - 5

G. Application for Payment at Substantial Completion: After issuing the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete, less the value of project closeout activities.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This application shall reflect Certificates of Partial Substantial Completion issued previously for Owner occupancy of designated portions of the Work.

H. Final Payment Application: Submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

1. Evidence of completion of Project closeout requirements.

2. Contractor's Affidavit of Payment of Debts and Claims.

3. Release of Claims.

4. Consent of Surety to Final Payment.

5. Evidence that claims have been settled.

END OF SECTION 012900

PROJECT MANAGEMENT AND COORDINATION

013100 - 1

SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

B. Refer to the ‘State of Oregon General Conditions for Public Improvement contracts’, included as part of the construction documents for additional requirements.

1.2 SUMMARY

A. This Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. Coordination.

2. Administrative and supervisory personnel.

3. Project meetings.

4. Requests for Interpretation (RFIs).

1.3 DEFINITIONS

A. RFI: Request from Contractor seeking interpretation or clarification of the Contract Documents.

1.4 COORDINATION

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work.

Coordinate construction operations, included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components with other contractors to ensure maximum accessibility for required maintenance, service, and repair.

013100 - 2

3. Make adequate provisions to accommodate items scheduled for later installation.

4. Where availability of space is limited, coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair of all components, including mechanical and electrical.

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for Owner and separate contractors if coordination of their Work is required.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and activities of other contractors to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's Construction Schedule.

2. Preparation of the Schedule of Values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Preinstallation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

9. Project closeout activities.

D. Conservation: Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials.

1.5 SUBMITTALS

A. Key Personnel Names: Prior to starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses and telephone numbers, including home and office telephone numbers. Provide names, addresses, and telephone numbers of individuals assigned as standbys in the absence of individuals assigned to Project.

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1.6 ADMINISTRATIVE AND SUPERVISORY PERSONNEL

A. The Contractor shall employ a competent superintendent and necessary assistants, as needed, to oversee execution of the project. There shall be a full time project superintendent assigned to this project whom shall be in attendance at the Project site during the progress of all the Work. Sub-contractors are not allowed to work unsupervised. The superintendent and project manager, if the Contractor utilizes a project manager, he or she shall be reviewed and approved by the Architect and Owner, and neither shall not be changed except with the consent of the Architect and Owner. Any new superintendent or new project manager must be satisfactory to the Architect and Owner. The superintendent, and any project manager, shall represent the Contractor and all communications given to the superintendent or project manager are deemed given to the Contractor. Important communications will be confirmed in writing.

A. Provide other administrative and supervisory personnel as required for proper performance of the Work.

1.7 SAFETY, SECURITY, & PROJECT MEETINGS

A. Contractor and all employees to wear appropriate OSHA safety clothing and apparel as approved by owner. Ie. Safety vests, hard hats, eye protection, etc.

B. Contractor to have a safety program, meeting OSHA requirements, i.e. Hard Hats, OSHA signage at appropriate areas stating ‘Construction Access Only, Hard Hats Required”, and conduct work by means and methods that foster a safe working environment. It is also the responsibility of the contractor to conform to the safety guidelines and on site requirements regarding tools, equipment and material storage and OYA offender Prohibited Items.

C. No Smoking, vaping, and/or tobacco products are allowed on state property.

D. Additional Prohibited items are listed on OYA form YA 4009. This form is available from the OYA by request.

E. General: Collect, gather and collect all tools at days end as per requirements of the Oregon Youth Authority.

F. General: Meetings and conferences will be held at Project site, unless otherwise indicated.

G. Preconstruction Conference: Architect will schedule a preconstruction conference before the start of construction, at a time convenient to all parties. The conference will be held at Project site or another convenient location. Architect will conduct the meeting.

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1. Attendees: Authorized representatives of Owner, Architect, and their consultants; Contractor and its superintendent; major subcontractors; suppliers;

and other concerned parties shall attend the conference. All participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Discuss items of significance that could affect progress.

3. Minutes: Architect will record and distribute meeting minutes.

H. Progress Meetings: Architect will conduct progress meetings at monthly intervals.

Dates of meetings will be coordinated with preparation of payment requests on a monthly basis.

1. Attendees: In addition to representatives of Owner and Architect, and their consultants, and Contractor and its superintendent, each subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities has the opportunity to be represented at these meetings, and however attendance is not mandatory.

All participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Review and correct or approve minutes of previous progress meeting.

Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

a. Contractor's Construction Schedule: Review progress since the last meeting. Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's Construction Schedule.

Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

1) Review schedule for next period.

b. Schedule Updating: Revise Contractor's Construction Schedule after each progress meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with the report of each meeting.

c. Review present and future needs of each entity present.

3. Minutes: Contractor shall record and distribute the meeting minutes.

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1.7 REQUESTS FOR INTERPRETATION (RFIs)

A. Procedure: Immediately on discovery of the need for interpretation of the Contract Documents, prepare and submit an RFI on a form acceptable to Owner and Architect.

1. RFIs shall originate with Contractor. RFIs submitted by entities other than Contractor will be returned with no response.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing interpretation and the following:

1. Project name.

2. Date.

3. Name of Contractor.

4. Name of Architect.

5. RFI number, numbered sequentially.

6. Specification Section number and title and related paragraphs, as appropriate.

7. Drawing number and detail references, as appropriate.

8. Field dimensions and conditions, as appropriate.

9. Contractor's suggested solution(s). If Contractor's solution(s) impact the

Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

10. Contractor's signature.

11. Attachments: Include drawings, descriptions, measurements, photos, Product

Data, Shop Drawings, and other information necessary to fully describe items needing interpretation.

a. Supplementary drawings prepared by Contractor shall include dimensions, thicknesses, and details of affected materials, assemblies, and attachments.

C. Architect's Action: Architect will review each RFI, determine action required, and return it. Allow ten working days for Architect's response for each RFI. RFIs received after 1:00 p.m. will be considered as received the following working day.

1. The following RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for coordination information already indicated in the Contract

Documents.

d. Requests for adjustments in the Contract Time or the Contract Sum.

e. Requests for interpretation of Architect's actions on submittals.

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f. Incomplete RFIs or RFIs with numerous errors.

2. Architect's action may include a request for additional information, in which case Architect's time for response will start again.

3. Architect's action on RFIs that may result in a change to the Contract Time or the Contract Sum may be eligible for Contractor to submit Change Proposal according to Division 01 Section "Contract Modification Procedures."

a. If Contractor believes the RFI response warrants change in the Contract Time or the Contract Sum, notify Architect in writing within 10 days of receipt of the RFI response.

D. On receipt of Architect's action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify Architect within three days if Contractor disagrees with response.

END OF SECTION 013100

CONSTRUCTION PROGRESS DOCUMENTATION 013200 - 1

SECTION 013200 - CONSTRUCTION PROGRESS DOCUMENTATION

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

B. Refer to the ‘State of Oregon General Conditions for Public Improvement contracts’, included as part of the construction documents for additional requirements.

1.2 SUMMARY

A. This Section includes administrative and procedural requirements for documenting the progress of construction during performance of the Work, including the following:

1. Contractor's Construction Schedule.

2. Submittals Schedule.

3. Daily construction reports.

4. Material location reports.

5. Field condition reports.

6. Special reports.

1.3 SUBMITTALS

A. Submittals Schedule: Submit copies of schedule. Arrange the following information in a tabular format:

1. Scheduled date for first submittal.

2. Specification Section number and title.

3. Submittal category (action or informational).

4. Name of subcontractor.

5. Description of the Work covered.

6. Scheduled date for Architect's final release or approval.

B. Contractor's Construction Schedule: Submit two copies of initial schedule, large enough to show entire schedule for entire construction period.

C. Daily Construction Reports: Submit copies at monthly intervals unless interim submittals are requested by Architect.

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D. Material Location Reports: Submit copies at monthly intervals unless interim submittals related to specific items are requested by Architect.

E. Field Condition Reports: Submit copies at time of discovery of differing conditions.

F. Special Reports: Submit copies at time of unusual event.

1.4 COORDINATION

A. Coordinate Contractor's Construction Schedule with the Schedule of Values, list of subcontracts, Submittals Schedule, progress reports, payment requests, and other required schedules and reports.

1. Secure time commitments for performing critical elements of the Work from parties involved.

2. Coordinate each construction activity in the network with other activities and schedule them in proper sequence.

PART 2 - PRODUCTS

2.1 SUBMITTALS SCHEDULE

A. Preparation: Submit a schedule of submittals, arranged in chronological order by dates required by construction schedule. Include time required for review, resubmittal, ordering, manufacturing, fabrication, and delivery when establishing dates.

1. Coordinate Submittals Schedule with list of subcontracts, the Schedule of Values, and Contractor's Construction Schedule.

2. Initial Submittal: Submit schedule for submittals required during the first 60 days of construction. List those required to maintain orderly progress of the Work and those required early because of long lead time for manufacture or fabrication.

3. Final Submittal: Submit concurrently with the submittal of Contractor's Construction Schedule.

2.2 CONTRACTOR'S CONSTRUCTION SCHEDULE, GENERAL:

A. Procedures: In addition to the following, comply with all requirements listed below:

B. The Contractor shall schedule and perform the work in accordance with a Critical Path Method (CPM) to indicate the rate of progress and practical order of the project. The purpose of this scheduling requirement is to assure adequate planning, coordination

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and execution of the work, so that the Owners Authorized Representative and the Architect can evaluate work progress. The schedule shall indicate the dates for starting and completing various aspects of the work including the submittal, approval, procurement, fabrication and delivery of major items, material, and equipment as well as on site construction activities. The Contractor's schedule shall demonstrate the order, interdependence, and sequence of activities. Related activities shall be grouped on the schedule. Critical paths shall be highlighted or distinguished. The schedule shall include all the dates specified in the contract for substantial and final completion of the work. The time limit set forth in the contract for substantial completion and final completion must govern; the schedule must be adjusted to meet these dates. The Contractor shall submit to the Owners Authorized Representative and Architect a CPM schedule within one (1) week after award of the contract, and maintain such schedule on a current basis in accordance with the Contract Documents.

C. Twice a month, or at intervals as required by the Architect, the Contractor shall advise the Owners Authorized Representative and the Architect of the status of the work on marked copies of the current CPM schedule. If any work is not on schedule, the Contractor shall immediately advise the Owners Authorized Representative and Architect in writing of the proposed action to bring the work on schedule and shall submit the schedule showing changes and a typed list of the changes. The Contractor shall also submit a narrative report with each monthly schedule update, which report shall include a description of current and anticipated problem areas, delaying factors and their impact, and explanation of corrective action taken or proposed. If the project is behind schedule, the Contractor shall indicate what measures he will take to put the work back on schedule.

D. Time Frame: Extend schedule from date established for the ‘Notice to Proceed’ to date of Substantial Final Completion.

1. Contract completion date shall not be changed by submission of a schedule that shows an early completion date, unless specifically authorized by Change Order.

E. Activities: Comply with the following:

1. Activity Duration: Define activities so no activity is longer than 30 days, unless specifically allowed by Architect.

2. Procurement Activities: Include procurement process activities for the following long lead items and major items, requiring a cycle of more than 60 days, as separate activities in schedule. Procurement cycle activities include, but are not limited to, submittals, approvals, purchasing, fabrication, and delivery.

3. Submittal Review Time: Include review and resubmittal times indicated in Division 01 Section "Submittal Procedures" in schedule. Coordinate submittal review times in Contractor's Construction Schedule with Submittals Schedule.

4. Startup and Testing Time: Include days for startup and testing.

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5. Substantial Completion: Indicate completion in advance of date established for Substantial Completion, and allow time for Architect's administrative procedures necessary for certification of Substantial Completion.

F. Milestones: Include milestones indicated in the Contract Documents in schedule, including, but not limited to, the Notice to Proceed, Substantial Completion, and Final…