Engine & Transmission Repair for Fleet Vehicles

The City of Lubbock, Texas is seeking a one-year contract with four potential one-year extensions for engine and transmission repair services for municipal fleet vehicles through Invitation to Bid (ITB) 25-18870-AE. The procurement covers comprehensive repair and preventative maintenance services for various municipal vehicles, including sedans, Police and Fire SUVs, pickups, vans, and diesel trucks, specifically targeting light and medium-duty vehicles not under manufacturer warranties. Bidders must provide repair estimates within 24 hours, utilize OEM or equivalent parts, and offer a 12-month or 12,000-mile warranty on all repairs. The bid requires vendors to submit pricing on a per-job basis with fixed labor rates and parts costs, with a tiered approval process based on repair cost: verbal approval up to $1,000, written approval between $1,000-$2,500, and director approval for repairs exceeding $2,500. Key submission details include a bid deadline of May 29, 2025, at 2:00 P.M., with the City reserving the right to make multiple awards to ensure adequate service coverage and prioritizing Police and Fire Department vehicle repairs.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must meet several critical qualifications, including maintaining a Drug and Alcohol Testing Program, providing secure vehicle shelter, and handling core returns and repeat repairs. The City reserves the right to inspect vehicles at the vendor's location and may consider additional services such as pickup and delivery, with mileage fees not exceeding the official IRS rate. While specific award values are not detailed in the available documentation, the contract structure suggests a potentially significant ongoing service commitment with multiple potential vendors selected based on cost and geographic location. The procurement emphasizes environmental stewardship and safety compliance, indicating a comprehensive evaluation approach that extends beyond mere pricing considerations. The contract's multi-year potential and the breadth of vehicle types suggest a substantial municipal fleet maintenance opportunity for qualified repair service providers.