Employee Verification Services

The Texas Workforce Commission (TWC) has issued an Invitation for Bids (IFB) 3202600062 for Employee Verification Services, seeking an internet-based platform that provides VR counselors with secure, real-time access to comprehensive employment and wage data. The solicitation requires a web-based service capable of delivering detailed employee information including names, Social Security Numbers, employer details, employment status, job details, pay information, income summaries for up to three years, and benefits information. Vendors must provide immediate automated access via a secure platform with stringent data protection requirements, including maintaining all confidential information within the United States. The bid was released on November 21, 2025, with a HUB Subcontracting Plan submission deadline of December 4, 2025, and final bid responses due by December 22, 2025, at 10:00 AM Central Time. The initial contract term will run from award date through August 31, 2026, with TWC holding options to renew for four additional one-year terms. Successful vendors must carry specific insurance including a $25,000,000 umbrella liability policy and $5,000,000 cyber/privacy liability insurance.

The procurement includes a significant Historically Underutilized Business (HUB) component, with a 26.0 percent HUB participation goal for all other services contracts. Respondents must complete a comprehensive HUB Subcontracting Plan demonstrating good faith efforts to engage certified HUB vendors, with specific subcontracting opportunities identified in areas such as interpreter services, translation services, and personnel services. Vendors must provide detailed documentation of their organizational structure, financial condition, and compliance with state and federal requirements, including E-Verify utilization, non-debarment status, and non-discrimination policies. The contract contains liquidated damages provisions of two percent of total service costs for nonperformance and requires vendors to comply with extensive data security and privacy protocols. While no specific award value is listed, the contract is structured with firm-fixed pricing and no guaranteed volume, meaning compensation will be based on actual TWC usage. Vendors must be prepared to handle sensitive confidential information across multiple domains, including unemployment compensation records, vocational rehabilitation services records, and federal tax information, with strict requirements for data protection and breach reporting.