Employee health, dental, and vision benefits

The City of Leander is requesting proposals for fully insured Medical, Dental, and Vision Plans from a single provider for the benefit period January 1, 2027 through December 31, 2027, with proposals due August 21, 2026 at 2:00 p.m. CST and a question deadline of August 6, 2026. The City explicitly is not requesting consultant, agent, or broker services; HUB International serves as the City's consultant and agent of record.

The scope covers PPO and HDHP medical options, low and high dental plans, and voluntary vision coverage for approximately 410 employees with proposed coverage. Current enrollment consists of 450 employees electing coverage, with medical rates ranging from $455.87 to $1,872.59 by plan type and coverage level, dental rates from $10.65 to $98.62, and vision rates from $8.08 to $23.76. Vendors must provide fully insured plans with takeover credits for deductibles, coinsurance, and waiting periods satisfied prior to the effective date. The City maintains a single non-profit premium trust and requires medical premium proposals to exclude premium taxes per Texas Insurance Code Chapter 222, Section 222.002. Medical commissions are net zero percent, dental commissions are zero percent, and voluntary vision commissions are 15 percent.

The initial contract term is twelve months from award, with options for up to four one-year renewals. Respondents must be firms with experience providing medical, dental, and vision plans to Texas municipalities, maintain Professional E&O Liability insurance of at least $1,000,000, and provide a designated account manager, monthly claims reporting, and multi-tiered customer service capabilities. Rate increase notifications must be submitted 100 days prior to renewal effective dates, with maximum increase amounts disclosed at proposal submission.

Proposals will be evaluated on a weighted basis: Cost (40 points), Claims Processing and Management (40 points), Integrated Systems/Technology Initiative (10 points), and Employee Systems and Engagement (10 points). Interviews, if necessary, are scheduled for August 31 and September 1, 2026. Respondents must submit a Conflict of Interest Questionnaire, a Subcontractor Information Form identifying any subcontractors, and references from at least three comparable municipal or government agencies or firms within the last three years; failure to provide required references or negative reference responses may result in automatic disqualification.