Emergency Plan Development Contractor

The West Virginia Department of Agriculture, on behalf of Hardy County, is soliciting proposals from qualified contractors for Emergency Plan Development services related to Foreign Animal Disease (FAD) preparedness planning. This Agency Request for Quote (ARFQ 1400 AGR2300000002) encompasses four distinct project phases: Phase 1 requires conducting a Foreign Animal Disease Virtual Policy Workshop; Phase 2 involves facilitating an FMD In-Person Plan Development Workshop and developing draft emergency plans; Phase 3 includes review of draft plans and virtual socialization activities to gather stakeholder input; and Phase 4 covers all travel costs associated with the preceding phases. The solicitation was originally issued on November 17, 2022, with subsequent addenda issued on December 1 and December 6, 2022. The deadline for vendor questions was November 28, 2022, at 12:00 PM. Proposals were due by December 9, 2022, at 12:00 PM. Interested vendors should submit their responses to the West Virginia Department of Administrative Services at 1900 Kanawha Boulevard East, Charleston, West Virginia, with deliverables to be directed to the Department of Agriculture's Moorefield Field Office at 60B Industrial Park Road, Moorefield, West Virginia. For additional information and clarifications, vendors should contact Cynthia D. Fisher at the West Virginia Department of Agriculture by telephone at (304) 558-2221 or by email at cfisher@wvda.us.

The solicitation documents do not indicate any specific set-aside provisions for small businesses, minority-owned enterprises, or disadvantaged business enterprises. No incumbent contractor is identified in the available procurement documents. The ARFQ specifies a commodity code of 80101504 for all line items and indicates this is a miscellaneous services procurement through an Agency Purchase Order process; however, the specific pricing structure, unit prices, or total contract value ranges are not populated in the available excerpts of the solicitation forms. All vendors are required to provide their Federal Employer Identification Number (FEIN) and execute required vendor signature authorization documents as conditions of proposal submission. All offers are subject to the terms and conditions contained in the complete solicitation package, and vendors must acknowledge receipt of all addenda in their proposals to be considered responsive and eligible for award consideration.