Emergency Notice HR SPEAR HK

The Illinois State Police has initiated an emergency procurement to relocate the Strategic Performance Evaluation Application for Results (SPEAR) from the Department of Information Technology (DoIT) server to Illuminative Strategies Inc.'s (ISI) server, with the project running from January 24, 2025 to March 30, 2025. The primary objective is to improve data integrity for sworn officer performance and promotional evaluations by migrating the SPEAR platform to Microsoft Azure USGov and Office GCC. The procurement involves four key deliverables: project kickoff ($9,480), establishing SPEAR365 sandbox and production platforms ($26,340), SPEAR365 transition go-live implementation ($43,020), and ongoing Microsoft environment maintenance ($31,155). The project requires specialized technical expertise, with specific staffing needs including a Program Manager (72 hours at $195/hour) and a Senior Business Analyst (432 hours at $150/hour). Services will be performed at two locations: IDPH Headquarters and ISI Headquarters in Springfield. The emergency procurement has a total Not to Exceed (NTE) cost of $109,995 within State Fiscal Year 2025, with a critical deadline of April 23, 2025, to ensure the system is operational before the next sworn evaluation period beginning February 1, 2025.

While Illuminative Strategies Inc. is not certified under the Business Enterprise Program, they have previously exceeded the 9% BEP goal on another contract (P-55771 JPMC Workflow Analysis Contract) through subcontractors. No subcontractors will be utilized for this specific project. The vendor was selected based on their original development of the SPEAR programming and their ability to resolve data integrity issues experienced with the DoIT platform. The procurement is funded through state appropriated funds and targets resolving system access and performance challenges encountered with the current hosting arrangement. Illuminative Strategies will provide comprehensive platform hosting and maintenance services, with the primary goal of ensuring uninterrupted access to critical performance evaluation data for the Illinois State Police. The emergency nature of the procurement stems from DoIT's inability to manage required system changes, necessitating an immediate migration to a more stable and responsive platform. The total project investment of $109,995 represents a targeted solution to address immediate technological and operational needs of the Illinois State Police's performance evaluation system.