EMERGENCY MANAGEMENT SUPPORT SYSTEM and SERVICES

Richmond County Board of Education in Augusta, Georgia is requesting proposals for an Emergency Management Support System and Services under RFP #26-218, with proposals due November 9, 2026 at 3:00 p.m. and anticipated award November 17, 2026.

The scope encompasses a four-part integrated system: CrisisAlert (wearable wireless alert buttons for staff), Safety Blueprint (intelligent response mapping and asset management), Enhanced Visitor Management (real-time visitor tracking and authentication), and Reunification (emergency reunification of students with parents/guardians). Deployment spans all school buildings, central office, transportation department, and maintenance facilities serving approximately 5,000 employees and 29,000 students. Vendors must demonstrate compatibility with existing district infrastructure and ability to custom configure per district requests. Minimum qualifications include proof of insurance (Workers Compensation, General Liability/Property Damage, Automobile Liability, Contractual Liability, Errors and Omissions, and Umbrella coverage at minimum limits of $1 million each, with Umbrella at $5 million); compliance with E-Verify requirements, Georgia criminal history record inquiry provisions regarding sex offenders, and smoke-free environment policies; and a minimum of three references from similar-sized school districts.

The contract term is three years, January 1, 2027 through December 31, 2029. Bid prices shall exclude applicable federal or state taxes. Evaluation uses a 100-point selection matrix: promotion of active user participation (20 points), proven tenure and track record with similar-sized school districts (25 points), compatibility with existing district infrastructure (20 points), ability to custom configure per district requests (10 points), ease of use (15 points), and pricing (10 points). Award will be made to the lowest responsible and responsive bidder meeting specifications and providing overall general value, which may result in awards not made to the lowest bidder. Proposals must include one paper copy and one digital copy via USB flash drive. Written questions are due by October 29, 2026 at 5:00 p.m. via email to the Business Office.