Emergency Disaster Debris Monitoring Services

The City of North Miami Beach, Florida is seeking qualified firms to provide Emergency Disaster Debris Monitoring Services through a competitive Request for Proposal (RFP-2025-034) process. The procurement aims to establish two contractor positions - a Primary and Secondary Contractor - for professional disaster debris monitoring and FEMA grants management services related to natural and man-made emergency events. Proposers must demonstrate at least five years of experience in disaster debris monitoring, provide personnel certified with FEMA disaster recovery program training, and have completed at least three FEMA-reimbursable debris monitoring projects. Evaluation criteria will include firm qualifications, debris monitoring approach, FEMA Public Assistance Program experience, client references, and pricing. The non-mandatory pre-proposal conference is scheduled for July 23, 2025, at 11:00 am via Zoom, with proposals due electronically through the City's eProcurement Portal by August 8, 2025, at 3:00 pm. The initial contract term will be three years, with options for two additional one-year renewals, and pricing will remain firm during the initial period.

The solicitation does not explicitly indicate specific set-aside designations for disadvantaged enterprises. The contract allows for potential pricing adjustments using the Consumer Price Index, with increases not to exceed 3%. Contractors must meet comprehensive insurance requirements, including $1,000,000 in professional liability insurance, worker's compensation, general liability, and automobile liability coverage. All contractors must utilize the E-Verify system to confirm work authorization and comply with various legal requirements, including Florida's public records laws and anti-discrimination statutes. While specific budget ranges are not detailed, the contract provisions suggest a significant scope of work with potential for substantial financial engagement during emergency response scenarios. The City reserves the right to reject any or all proposals and make awards in the best interest of the municipality, indicating flexibility in the procurement approach.