Emergency Disaster Assistance Recovery for Jefferson County

Jefferson County Purchasing Department in Beaumont, Texas, is seeking qualified contractors for Emergency Disaster Assistance Recovery Services through a competitive Request for Proposal (RFP 25-063 CG). The comprehensive procurement covers a wide range of disaster recovery services including emergency road clearance, power generation, temporary sanitary facilities, debris removal, tree removal, demolition, temporary dry-in services, security personnel, lighting, fueling sites, equipment rental, fencing, waterway debris removal, and storm drain cleaning. Contractors must demonstrate a minimum of ten years of experience in emergency disaster recovery services, with at least three debris removal operations exceeding 1,000,000 cubic yards completed in the past eight years, and must be registered with the System for Award Management (SAM) with active status. The proposal is due by 11:00 AM Central Time on January 14, 2026, with a pre-event planning meeting to be conducted upon contract award. Evaluation criteria will weigh responsiveness at 15 percent, implementation plan at 25 percent, proposer qualifications at 25 percent, personnel qualifications at 15 percent, and cost at 20 percent.

The county intends to award a one-year contract with the possibility of two one-year renewals, commencing immediately upon Commissioners' Court approval and contract signing. Performance and payment bonds are required for contracts exceeding $100,000, which must be submitted within ten days of Notice to Proceed signing. While no specific set-aside designations or disadvantaged enterprise requirements are mentioned in the document, contractors will be required to submit pricing using the County-provided cost proposal form (Appendix A), which includes detailed rates for various equipment, labor, and services. The contract term will extend until satisfactory completion and acceptance of any active projects that may continue beyond the initial contract period. The county will not compensate administrative fees or markups above actual landfill tipping fees and will pass disposal costs through at actual cost. All proposals will become county property and are subject to public record disclosure following the award. While a specific budget range is not explicitly stated, the comprehensive nature of the services suggests a potentially significant contract value for emergency disaster recovery operations.