EMC Health & Benefits Broker

Eagle Mountain City is seeking proposals from qualified firms to serve as a Health & Benefits Broker for its employee health insurance program. The city is requesting comprehensive consulting services to review and evaluate current health plan designs, identify competitive options, and provide ongoing strategic recommendations for group health and welfare benefit plans. The current program covers 116 participating employees out of 147 eligible employees, spanning 440 total lives, with existing coverage through MotivHealth, MetLife, SunLife, and an Employee Assistance Program through Intermountain. Proposals will be evaluated using a scoring matrix that considers firm experience and qualifications (25%), project team experience (25%), functional approach (20%), technical approach (17%), cost (10%), and introduction letter (3%). The RFP was issued on December 15, 2025, with questions due by December 31, 2025, and proposals due January 16, 2026, by 5:00 PM through the State of Utah's Public Procurement Portal, with an anticipated contract award date of February 16, 2026.

The procurement does not specify any set-aside designations or restrictions for specific types of enterprises. Proposing firms must meet stringent insurance requirements, including General Liability insurance ($1,000,000 per occurrence/$3,000,000 aggregate), Commercial Automobile insurance ($1,000,000 combined single limit), and Professional Liability insurance ($1,000,000 per claim/$3,000,000 aggregate), all with an A.M. Best rating of A-class VIII or better. A bid bond of 5% of the maximum bid price is required with proposal submission. While no specific contract value is mentioned, the proposal must include a detailed cost proposal with itemized descriptions, methods for determining compensation, and a not-to-exceed cost estimate. The contract allows for potential termination with ten days' notice for cause or sixty days' written notice without cause. Proposals are limited to 15 single-sided pages and must include specific documentation, with the city reserving the right to reject any or all proposals and maintaining sole discretion to cancel the RFP.