EMA - Linear Positioning System for Gamma Calibrators

The Illinois Emergency Management Agency and Office of Homeland Security is requesting bids on a Linear Positioning System for Gamma Calibrators under IFB solicitation 27-588IEMA-DIVNU-B-54600, with bids due November 6, 2026. Bids must be submitted electronically through BidBuy and must remain firm for 90 days from opening. Award will be made to the lowest priced responsive and responsible bidder.

The system must enable precise positioning of radiation detection instruments for calibration testing at the IEMA Occupational Health and Safety Calibration Lab in Springfield. The X-axis (beam axis) requires a minimum 9-meter linear travel range and 1mm positioning accuracy with stepper-motor drive. The Z-axis (vertical) requires 30cm minimum travel below beam centerline, also with 1mm accuracy and stepper-motor automation. The system includes a 50cm x 50cm instrument platform with 10cm-interval tapped holes (M6x1.0 thread) and 100-pound load capacity, plus a fixed irradiator stand with 250-pound load capacity positioned to place the beam line 1.0–1.5 meters above finished floor. A graphical or PC-based user interface must display real-time position with 1mm resolution. All components must pass through a 48-inch nominal doorway and be delivered and installed at 1301 Knotts Street, Springfield, Illinois 62703 by June 30, 2027. The vendor must provide onsite installation, acceptance testing, mechanical drawings, operation and maintenance manuals, and a recommended spare parts list.

The contract term runs from execution through June 30, 2027 with no renewal options. The vendor must carry General Commercial Liability of $1 million per occurrence / $2 million aggregate, Auto Liability of $1 million per occurrence, and Worker's Compensation as required by law, with the State named as additional insured. Prevailing wage and Minority Contractor Initiative requirements apply. All work must be performed in the United States. Subcontractors with annual values exceeding $100,000 must be identified prior to execution and certified. Vendor must submit active Illinois Procurement Gateway registration, Business Enterprise Program or Veterans Small Business Program Utilization Plans, and vendor disclosure forms with the bid.