Elevator Rep-Maint D0700 Effingham

The State of Illinois Central Management Services (CMS) is seeking a contractor for elevator repair and maintenance services for the D0700 Effingham facility located at 400 West Wabash. The procurement, identified as Invitation for Bid (IFB) B-45884, requires a comprehensive elevator and escalator preventative maintenance and repair program covering regular examinations, cleaning, adjustments, lubrication, and repairs of all elevator equipment. Key service requirements include responding to routine repairs within 8 hours, emergency services within 2 hours, and trapped passenger situations within 1 hour. A mandatory pre-submission walk-through was scheduled for December 3, 2025, at 10:00 am at the facility, which all potential bidders were required to attend. The contract will have an initial term of six years beginning January 17, 2025, with a maximum total term not to exceed ten years. Evaluation criteria will focus on the lowest priced responsive and responsible bid, with bidders required to submit various documents including Vendor Disclosure forms, Offer to the State of Illinois, and Contract forms through the BidBuy electronic submission system.

The solicitation does not indicate specific set-aside designations for disadvantaged enterprises, with the Notice of Award showing 0% participation for both Business Enterprise Program (BEP) and Veterans Business Program (VBP). The contract was awarded to KONE Inc. with a total award amount of $170,106.49 for the initial 7-year term. Pricing will be structured with monthly preventative maintenance fees plus time and materials billing for non-maintainable repairs, with labor hours split between straight and overtime rates and materials billed at the vendor's actual cost. Vendors must provide general commercial liability insurance of $1 million per occurrence/$2 million aggregate, auto liability of $1 million, and worker's compensation coverage. A $15 fee is required for the Minority Contractor Initiative for contracts valued at $1,000 or more, and a placeholder line item of $30,000 is included for estimated material costs to be billed at actual vendor cost during contract execution. Vendors must also comply with prevailing wage requirements and be authorized to conduct business in Illinois.