Elevator Maintenance and Inspections

Jefferson Patterson Park and Museum (Maryland Historical Trust, within the Maryland Department of Planning) is requesting bids for elevator maintenance and inspection services on a firm fixed-price basis with bids due August 13, 2026, and a mandatory prebid meeting scheduled for July 28, 2026 at 9:00 a.m. at the Maintenance Office. Attendance at the prebid meeting is a prerequisite for bid consideration. JPPM gives preference to Certified Small Business (CBS) firms, including those designated as Small Business Reserve (SBR) or Small Business Preference (SBP), and Veteran-Owned Small Business Enterprise (VSBE) contractors; bidders must submit proof of certification if applicable.

The scope encompasses all labor, overhead, equipment, materials, parts, incidentals, tests, supervision, and services necessary to perform preventative maintenance on all elevators and lifts at the museum facility and to conduct annual testing and inspections. Work is performed at JPPM, 10515 Mackall Road, Saint Leonard, Maryland 20685. Contractors must comply with all applicable local, state, and federal codes and regulations governing elevator maintenance and safety.

The contract is structured as a three-year firm fixed-price agreement commencing November 1, 2026 and ending October 31, 2029, with no renewal options. Compensation includes quarterly payments for standard maintenance invoiced within 30 days of service completion, and separate invoicing for emergency service calls at specified hourly rates with differentiated pricing for after-hours service. The State will pay invoices within 30 days of receipt of proper documentation.

Bid submissions must be submitted electronically to Dimitrios Papadakis (Maintenance Director), Eric Frere (Assistant Director), or Derek Mathieson (Maintenance Chief) no later than 3:00 p.m. on August 13, 2026. The bid packet must include the completed IFB form, Bid Affidavit Form, Conflict of Interest Disclosure Form, current Maryland licenses or certifications, current insurance certificates naming Maryland Historical Trust as certificate holder, and acknowledgement of any amendments.