Attachment 4 - No Reply Form (10).pdf

This is a No Reply Form for the Elevator Maintenance and Inspections project (FM27-01) issued by Jefferson Patterson Park and Museum (JPPM), located in Saint Leonard, Maryland. The form serves as a mechanism for invited contractors to formally decline participation in the solicitation process. The project requires furnishing all labor, overhead, equipment, materials, parts, testing, supervision, and services necessary to perform preventative maintenance on all elevators and lifts at the museum facility and to conduct annual testing and inspections. A mandatory prebid meeting attendance requirement is in place, with only contractors who attended being considered for award. The form provides nine standardized reasons contractors may select to explain their non-response, including lack of interest, insufficient time, scheduling conflicts, inability to be competitive, scope size concerns, objections to terms and conditions, inability to meet requirements, or other reasons requiring explanation.

Contractors declining to submit proposals are asked to complete and return the No Reply Form to one of three designated JPPM contacts: Dimitrios Papadakis (Maintenance Director), Eric Frere (Assistant Director), or Derek Mathieson (Maintenance Chief). JPPM has indicated a preference for Certified Small Businesses (CBS), including Small Business Reserve (SBR) and Small Business Preference (SBP) designations, as well as Veteran-Owned Small Business Enterprises (VSBE). The form emphasizes that JPPM values feedback from all invited firms regarding their participation decisions, noting that completion of the form assists in future solicitation planning even when contractors choose not to submit a proposal.