Electric Utility Small Tools, Supplies and Equipment

The City of Ocala is requesting bids on lineman tools, equipment, and related materials for the Ocala Electric Utility under ITB ELE/260688, with bids due May 6, 2026. The City intends to award multi-award discount contracts with multiple responsive and responsible bidders.

The scope encompasses lineman tools, drills, climbing gear, belts, bags, cutters, crimpers, grips, hoists, and personal protective equipment for use by OEU. Vendors must supply items from their complete product catalog at a fixed percentage discount off published pricing, with all transportation, insurance, and warranty costs included in the discount price and no additional charges permitted unless pre-authorized. Vendors must submit current catalog or pricing documentation with proposals and notify the City of any price reductions during the term.

The initial contract term is three years, with two optional one-year renewal terms. For renewals, any price increases are capped at three percent annually unless mitigating market conditions apply; vendors requesting increases must submit documentation with CPI-U justification at least 90 days prior to term expiration. The City reserves the right to procure from any awarded vendor based on availability, delivery time, product suitability, and overall best value.

Vendors must carry Commercial General Liability insurance of $1 million per occurrence / $2 million aggregate, Commercial Automotive Liability of $1 million combined limit, and Workers' Compensation per Florida statutory requirements. Pricing shall remain firm for the initial three-year term.